Technology Department Secretary

The Information Technology Secretary works directly with the Director of Technology to provide a high level of administrative support and confidentiality in district and department activities. The Information Technology Secretary must operate with a considerable degree of independent judgment and initiative as well as confidentiality.

Tracks and organizes technology assets.

Assists with the operation of the Technology Department answers the phone greets visitors answers questions and provides information as requested.

Provides guidance and assistance to teachers administrators and community members in answering questions related to the technology department.

Brief supervisor regarding important issues or conflicts.

Sets up and maintains staff and student passwords software goods and other technology materials.

Ensures in the directors absence that requests for action and information are handled or referred in a timely manner maintain Help Desk

Creates graphical materials to communicate Department of Technology activities. Creates technology related instructional material as directed.

Manages Department of Technology web pages and intranet sites.

Manages Department of Technology staff in-service registration site.

Manages files and records for district grants managed by the Director of Technology; monitors grant balances; answers questions concerning grant expenditure guidelines. Keeps the director informed of grant activity.

Prepares purchase orders.

Purchases supplies and equipment and maintains supply inventory.

Processes time cards/AESOP for the department.

Distributes and monitors building keys to Technology personnel. Troubleshoots problems with office equipment and calls for service as necessary.

Manages databases of mobile devices (laptops Chromebooks iPads etc.) Facilitate and track device repairs.

Manages access to online digital resources

Schedules meetings for the Director of Technology as needed.

Assists in preparation of reports and other department material.

Performs other duties as assigned.

High school diploma or equivalent.

1-2 years experience as a secretary or other office professional position.

Working knowledge of Google Applications & Microsoft Office. A test may be required

Understanding of technology terms and familiarity with technical equipment.

Knowledge of district computer programs.

Ability to operate various office machines (computer telephone facsimile copier etc.). Experience with / knowledge of Internet and e-mail communications.

Strong Google and Microsoft Office (Excel Word and PowerPoint) knowledge and ability to use Excel or Google Sheets to provide reporting in various forms.

Strong Adobe Acrobat knowledge and ability.

Ability to organize receive inventory ship track deliver and setup basic technology equipment.

Provide flexible office coverage as needed in support of department operations. Ability to efficiently maintain an office environment.

Ability to interact with the staff co-workers and the public in a friendly service oriented manner.

Ability to function independently adapt to change and make sound judgment calls. High level of organizational proficiency and ability to multitask successfully.

Ability to interpret and communicate departmental and district policies rules and regulations.

Ability to format and type correspondence forms memoranda and reports from handwritten drafts or dictation; duplicates materials.

Maintains a high degree of confidentiality on sensitive issues.

Normal office environment and moderate noise levels.

Experience frequent interruptions; required to meet flexible deadlines.

Must be able to work at a desk/computer for extended periods of time.

May be required to lift up to 25 pounds.