Administrative Assistant and Board Liaison

Position Description:

The Administrative Assistant and Board Liaison is a vital role that provides comprehensive administrative support to the Artistic Director and the Executive Director. This highly organized and proactive individual will oversee company-wide activities manage complex scheduling and handle essential administrative tasks to ensure seamless operations. The ideal candidate will possess excellent interpersonal skills a keen attention to detail and the ability to multitask efficiently in a fast-paced environment fostering a positive experience for all internal and external stakeholders interacting with the organization and serving as a key point of contact for members of the Board of Directors and ensuring effective communication between the Board of Directors and the institution as a whole.

Key Job Duties:

• Organize the Artistic Director and incoming Executive Directors calendars identifying and resolving scheduling issues.
• Manage and prioritize correspondence and information flow for the Executive Director and Artistic Director.
• Ensure the Executive Director and Artistic Director have the necessary information and preparation for internal and external meetings including conducting research and gathering and analyzing information from relevant team members.
• Move Executive and Artistic Directors priorities forward through follow-up within the organization.
• Respond to phone calls mail and e-mail handling a wide range of information dissemination; compose and edit letters emails and other correspondence.
• Provide additional administrative support including expense reports travel coordination meeting logistics filing copying and mailing as required.
• Address inquiries and resolve issues promptly and professionally.
• Ensure all interactions reflect positively on the organization.
• Coordinate All-Staff meetings.
• Serve as key point of contact for the Board of Directors scheduling board and committee meetings preparing presentation decks and providing other support as needed.
• Actively participate in creating a work culture that embodies the core values of TWB; Creativity Commitment Communication Collaboration Compassion and Community.

Experience Skills and Knowledge:

• Experience: 3-5 years in a fast-paced organizational setting; administrative experience in performing arts is a plus.
• Senior-Level Support: Prior experience providing administrative assistance to senior executives or leadership preferred.
• Education: High school diploma or equivalent; office administration qualifications are a plus.
• Interpersonal Skills: Ability to interact effectively with partners and staff.
• Leadership: Capable of maintaining high standards and handling difficult conversations.
• Problem-Solving: Strong critical thinking and a drive for efficiency.
• Attention to Detail: Exceptional follow-through and accuracy.
• Teamwork: Able to work both independently and as part of a team.
• Time Management: Skilled in prioritizing tasks and meeting deadlines.
• Adaptability: Ability to manage competing priorities and adjust to challenges.
• Professionalism: Integrity respect for confidentiality and professionalism.
• Technical Skills: Proficient with business technology (Teams SharePoint Word Excel Outlook).
• Communication: Strong communication and organizational abilities

Application Instructions

Please submit your resume and cover letter. We encourage all interested applicants to apply even if they do not feel they meet 100% of the qualifications. We are dedicated to considering a wide array of candidates including those with non-traditional backgrounds and experience in the performing arts. Please use your cover letter to elaborate on what you hope to bring to this role and how your prior experience has prepared you for this opportunity.

Equal Opportunity Statement

The Washington Ballet is dedicated to fostering a welcoming environment in all aspects of its work from artistic performances and ballet education to community engagement and workplace culture. We prioritize presenting artists and perspectives that reflect the dynamism of DC. Through our community partnerships and campus locations we intentionally bring opportunities to communities throughout the DMV ensuring fairness in hiring and employment practices.

Benefits

• Employee Health Dental and Vision Insurance
• Short Term Disability and Life Insurance fully paid by TWB
• 403b Retirement Plan Option for Employees Pre-tax & Roth Contributions
• Two weeks annual leave 10 holidays 2 personal days 2 floating holiday
• Six sick days annually
• Free adult ballet classes
• Access to discounted tickets to performances