Special Events Coordinator

Jacksonville - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Department

Donor Engagement & Stewardship Special Events

Compensation

$40000.00 to Negotiable Annual

General Description/Primary Purpose

The Special Events Coordinator supports the Special Events team in the planning and execution of high-level events and projects that further the universitys fundraising and stewardship goals. This position plays a key role in delivering exceptional event experiences particularly those involving the President major donors and other VIP stakeholders.

Job Function

The Special Events Coordinator is responsible for a range of event logistics and administrative functions. Key responsibilities include managing RSVP processes coordinating vendors preparing event communications and collaborating with internal and external campus partners to ensure smooth addition to event support this role provides critical administrative assistance often handling confidential information and serving as a liaison to specific donor populations.

Responsibilities include but are not limited to:

-Assisting in the development and monitoring of the departments annual operating budget including processing expense reports tracking accounts payable and managing personnel-related data.

-Managing daily administrative tasks including answering calls with professionalism greeting visitors distributing mail maintaining calendars and scheduling appointments and meetings.

-Making travel arrangements and coordinating meeting logistics including catering venue setup and collaboration with Parking Services.

-Planning and supporting meetings conferences and social functions from composing and sending invitations to securing venues ordering refreshments and coordinating logistics.

-Maintaining office supply inventory submitting and tracking work orders and coordinating general building maintenance.

-Assisting with the organization and mailing of donor stewardship reports and supporting the operations of the University Development team including administrative support for search committees.

-Processing travel reimbursement paperwork and ensuring compliance with university guidelines.

Marginal Functions:

During declared campus emergencies this position may be required to perform specific job related duties at a designated off campus location or place of residence.

Required Qualifications

Masters or Bachelors degree and 2 years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Required documents to be uploaded:
1. Cover Letter
2. Resume

Applicants must complete an online application as well as upload supplemental documents in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. If you have any questions about this position please contact Emily Gebbia at or

Statement(s) of Understanding

This position requires a background conjunction with the Universitys policy this position may also require a credit check.

The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX. Therefore the incumbent must promptly report allegations of sexual misconduct sexual violence and child sexual abuse by or against any student employee contractor or visitor to the Universitys Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our building this environment we strive to attract students faculty and staff from a variety of cultures backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information race color religion age sex disability marital status national origin or veteran status in any educational employment social recreational program or activity that it addition UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the Universitys collaboration with community partners from the local to the global level. It reflects UNFs mission to contribute to the public good and prepare educated engaged citizens.

Required Experience:

DepartmentDonor Engagement & Stewardship Special EventsCompensation$40000.00 to Negotiable AnnualGeneral Description/Primary PurposeThe Special Events Coordinator supports the Special Events team in the planning and execution of high-level events and projects that further the universitys fundraising...