Administrative Assistant

Administrative Assistant

We are looking for a highly organized and proactive Administrative Assistant to join our Frankfurt office. This role is central to ensuring the smooth running of day-to-day operations supporting projects and providing a welcoming and professional environment for both guests and colleagues. Please note this is a part-time position with details on weekly hours below.

Responsibilities

• Set up and maintain meeting rooms including AV equipment refreshments and materials.
• Greet and assist visitors ensuring a warm and professional welcome.
• Support general office coordination and liaise with facilities as needed.
• Assist with health and safety procedures including inductions and compliance support.
• Provide full administrative support to the team including diary management document formatting keeping minutes and internal coordination.
• Prepare and update PowerPoint presentations and other materials.
• Manage travel bookings and itineraries.
• Process and track expenses and reimbursements accurately.
• Event coordination and assistance.
• Attend project meetings and prepare detailed meeting minutes.
• Compile and submit a monthly project invoice forecast for the client.
• Draft the initial structure of customer proposals using available project data.
• Register new projects in Salesforce and generate project codes for use by the billable team.

Requirements

• Previous experience in an administrative or office support role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Ability to work independently and collaboratively.
• Weekly hours for this part-time position 32 hours (Monday Thursday)
• Fluent in German and English.

About Kroll:

Join the global leader in risk and financial advisory solutions Kroll. With a nearly century-long legacy we blend trusted expertise with cutting-edge technology to navigate and redefine financial industry complexities. As part of One Team One Kroll youll contribute to a collaborative and empowering environment propelling your career to new heights. Ready to build protect restore and maximise our clients value Your journey begins with Kroll. Kroll is committed to creating an inclusive work environment. We are proud to be an equal opportunity employer and will consider all qualified applicants regardless of gender gender identity race religion colour nationality ethnic origin sexual orientation marital status veteran status age or disability.

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