Staff Accountant

Maintain the organization and efficiency of all financial documents files and processes. Balance safe complete internal audits of safes and banks and create daily financial reports. This position also completes some ADP employee & payroll functions and initiates payment of vendor invoices.

RESPONSIBILITIES

Qualified candidates must be able to satisfactorily complete the following responsibilities. Other duties may be assigned.

Essential Functions:

Record and reconcile the daily sales in all hotel outlets and verify them against PMS/POS Reports for accuracy. Review all discounts that are provided and ensure they are in accordance with hotel policy and procedure. Reconcile and transmit credit card transactions on daily basis.

Balance the daily revenue of the hotel including Front office Food and Beverage and miscellaneous postings. Maintain PMS POS and Network files backup. Ensure the hotel ledgers are in accordance with hotel policy and procedure. Provide the highest level of accounting support to all guests and other departments as needed.

Prepare Statements invoices and collect on all Direct Bill accounts. Ensuring accurate data on all invoices. Collect on accounts by sending invoice reminders and communication with customers via phone email fax or mail

Post customer payments by recording cash checks and credit card transactions and entering them into the general ledger or accounting software. Review Sales & Catering Contracts and post any Advance Deposits when required.

Review disputed charges with client and Sales Manager.

Review contracts and resumes to ensure accounts are billed according to the contracted specifications.

Prepare and mail receipts for credit card charges on master accounts.

Conduct bi-weekly credit meetings with departments.

Respond to requests for Direct Bill set up new accounts receivable in Property Management System (OPERA) and respond to Credit References.

Summarize and reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted using resources sales trade promotions customer service departments and customers

Resolve valid or authorized deductions by entering adjusting entries as needed

Resolve invalid or unauthorized deductions by following pending deductions procedures

Resolve collections by examining customer payment plans payment history credit line; coordinating contact with collections department

Generate monthly quarterly or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity

Protect organizations value by keeping information confidential

Be ready to cross train in all aspects of accounting including but not limited to general cashiering and accounts payable as well as month end. Other duties as assigned by supervisor.

Utilize Paycom HRIS system

Ace is an Equal Opportunity Employer.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to satisfactorily communicate in verbal and written English with guests management and co-workers to their understanding.
• Prioritize and organize work assignments have timely follow up and execution.
• Have superb time management skills.
• Maintain complete knowledge of all hotel services/features and hours of operation.
• Other language mathematical and reasoning abilities as outlined below.
• Ability to comply with physical demands as outlined below.
• Knowledge and understanding of Atelier & Ace Culture & initiatives
• Technologically sound with Microsoft Office applications.
• Ability to compute basic mathematical calculations.
• Effective negotiation skills.

REQUIRED EDUCATION and/or EXPERIENCE

Previous experience in same or similar position required preferably in the hospitality industry. College degree in accounting is preferred.

LANGUAGE MATHEMATICAL and REASONING ABILITIES

Candidate must meet the following cognitive abilities:

• Ability to understand guests service needs & requests.
• Ability to acknowledge guests requests in a polite manner.
• Ability to clearly communicate in verbal and written English (additional foreign languages are encouraged and preferred).
• Ability to apply logical thinking and understanding to carry out written and oral instructions.
• Ability to address and solve problems involving guest and operational issues.
• Ability to compute basic mathematical calculations.

PHYSICAL DEMANDS / WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The typical environment is an office atmosphere with ambient room temperatures ambient lighting and common office equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sit walk and stand continuously.
• Lift / carry 10lbs (frequently) and 25lbs (occasionally)
• Bend squat crawl and reach above shoulder level.
• Use dominate hand coordination for simple grasping pushing/pulling and fine manipulation.
• May be exposed to extreme temperatures dust dampness height and moving machinery.