Accounts Payable Supervisor

Accounts Payable Supervisor/Manager hybrid schedule

Responsible for all phases day-to-day Account Payable operations and management.

Essential Duties & Responsibilities

• Manage and process full cycle of accounts payable using accounting software and other tools and programs.
• Manage processes and audit all incoming invoices or bills including credit card bill and other from various different sources; with their packing slip/receiving document and purchase order 3-way matching and code them to the correct GL account. Ensuring the accuracy of the entire process as it relates to vendor payment purchase orders receiving and payment of invoices
• Responsible to make sure vendor reconciliations are completed monthly
• Manage weekly payments or other payments. Including submitting weekly payment list and or payments to director of finance/CFO for approval with all necessary backups for review and payment approval. Timely and ensure effective efficient and accurate processing
• Making sure purchase orders prices discount terms and other changes are correct
• Managing check payments wire ACH Direct debit ETF RTP other as necessary
• Ensuring all bills are paid in timely and accurate manner while adhering to departmental procedures
• Responsible for all accounts payable-related reporting
• Work with purchasing warehouse and Operations or any other department on any discrepancies in amounts received or amounts billed on vendor invoices.
• Manage and maintaining AP record and files including permanent files and electronic version of the documents
• Perform monthly close duties and ensure meets month-end close timelines
• Work with staff/senior accountant Finance manager and accounting manager to reconcile any differences between AP and GL and all other reconciliations as needed
• Manage 1099 process ensures all requirement are completed within required filling deadlines
• Manage vendor database including setup and verifying new vendors and maintain wide lanes of communication with vendor to handle any of their concerns.
• Maintains internal control ensure company policies and procedures are adhered to as they pertain to accounts payable. Assessment of control risk and recommendation of improvement to mitigate risk.
• Provide cross training to AP team and other accounting team members
• Provide timely and consistent communication and insight into all departments
• Ensure compliance with company policies as well as local state and federal regulations
• Key member of the accounting team in supporting financial audits
• Identify and execute improvements in Accounts Payable tools reporting and processes
• Performing accounting duties such as account maintenance and other duties as assigned
• Demonstrate good judgment and escalate practical matters to management with an understanding of the job responsibilities and knowledge of how it impacts others and the business operations.

Competencies / Education

• Excellent verbal and written communication abilities across all level of an organization
• Strong leadership and management skills and achieving results
• Adheres to a strong commitment to higher quality and performance
• Excellent communication and interaction skills both written and verbal
• Attention to detail skills
• Bachelors degree preferred and may substitute for 7 years of work experience in account payable
• Proficient with Microsoft Excel and word

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Manager