Space ManagementRelocation Coordinator

Washington - USA

Yearly Salary: USD 65000 - 80003

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

***NOW HIRING***
Space Management/Relocation Coordinator (SMRC)
Washington DC

Salary: $65000 to $80000

Paid Holidays sick leave and vacation.

Benefits Offered: Medical Dental Vision Life STD LTD & 401k plans

Employment Status: Full-Time

GENERAL SUMMARY

POSITION SUMMARY: The SMRC provides technical expert advice guidance and assistance to the OBO Chief Facilities Branch Chief and Facilities Branch Space Management/IWMS team on matters dealing with employee office relocation furniture requirements and asset documentation and disposal.

Education & Experience

Associates or Higher
5 years experience in Space Management Space Projects Facilities Coordination and other Administrative functions.

BASIC SKILLS/REQUIREMENTS:

Excellent attention to detail.
Ability to multi-task and respond in quick time frames.
Ability to work both independently and as part of a team.
Strong organizational skills.
Ability to work in a fast-paced deadline driven environment self-motivated able to work well individually and perform as a team player.
Maintain professional internal and external relationships that meet SEC core values.
Proactively establish and maintain effective working team relationships.
Demonstrate ability to interact and cooperate with all employees.
Adheres to all SEC policies procedures and business ethics codes and ensures that they are communicated and implemented within the team.
Proficient in Microsoft Office software - Word Excel Power Point & Outlook.
Working knowledge of Excel Visual Basic Programming.
Ability to read and understand construction documents and blueprints.
Ability to understand and apply OSHA and ADA requirements and all building and safety codes.

Duties include

Serves as the lead support contractor for the Facilities Help Desk and provides oversight of all Help Desk Contractor personnel including correction and recommendation for termination if required.
Provides guidance to the Help Desk team on daily duties/deliverables from task list. Serves as the liaison between the SEC and contractor team to provide any additional information pertaining to tasks and deliverables.
Evaluates all incoming Help Desk and Management Requests gathered in face-to-face meetings that involve moves ergonomic evaluations responses to OHR and issuance of reasonable accommodations equipment and requests for new furniture and equipment.
Works with the SECs Facilities and Construction & Leasing Branch staff to help coordinate multi-disciplinary actions needed to fulfill Office of Building Operations requirements such as notifying a building manager that housekeeping is required before a move to a newly constructed office. Requests and works with Facilities Branch employees to coordinate related services needed such as material handling laborers trucks and drivers furniture installers and/or other help desk personnel.
Develops and upon review and approval by COR or designated Facilities Branch employee implements move coordination schedules strategies and special requirements for relocation projects. Works on small projects independently with SEC divisions administrative officers and/or operations managers; for larger relocation projects works in conjunction with the Facilities Branch furniture lead.
Surveys the site to identify furniture requirements and verify power and data locations and accessibility before a move. Assists in assessing if old or obsolete furniture is in an office that will be occupied.
Ensures that offices contain the level of furniture specified in the SEC Administrative Regulations for furniture layouts for corresponding grade level of employee.
Assists the furniture lead with updating the SEC Administrative Regulations for Office Furniture every two years or as required.
Works with other contractors and Facilities employees to coordinate and communicate office space layout to the materials handling laborers (movers) and installers.
Provides ergonomic evaluations and assists employees with the proper adjustment of their task chairs and other ergonomic furniture and equipment.
Maintains move status reports minutes of meetings and phone conversations and operational logs such as actions assigned actions taken results and analysis; and maintains a spreadsheet of the ergonomic evaluations that also separately tracks Reasonable Accommodations ergonomic assessments requested by OHR as required by the SEC COR and OSO/OBO management.
Works with SECs Comprehensive Furniture Management Services Contractors (CFMS) personnel and the SEC CFMS COR and project team to accomplish moves and furniture installations.
Coordinates with BPA CORs and contacts BPA holders to schedule verify costs and coordinate repair work for the SECs personal property that is still under warranty.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ADC Management Services Inc. is an Equal Opportunity Employer

Required Experience:

Senior IC

***NOW HIRING***Space Management/Relocation Coordinator (SMRC)Washington DCSalary: $65000 to $80000Paid Holidays sick leave and vacation.Benefits Offered: Medical Dental Vision Life STD LTD & 401k plansEmployment Status: Full-TimeGENERAL SUMMARYPOSITION SUMMARY: The SMRC provides technical expert ad...

Associates or Higher
5 years experience in Space Management Space Projects Facilities Coordination and other Administrative functions.

BASIC SKILLS/REQUIREMENTS:

Excellent attention to detail.
Ability to multi-task and respond in quick time frames.
Ability to work both independently and as part of a team.
Strong organizational skills.
Ability to work in a fast-paced deadline driven environment self-motivated able to work well individually and perform as a team player.
Maintain professional internal and external relationships that meet SEC core values.
Proactively establish and maintain effective working team relationships.
Demonstrate ability to interact and cooperate with all employees.
Adheres to all SEC policies procedures and business ethics codes and ensures that they are communicated and implemented within the team.
Proficient in Microsoft Office software - Word Excel Power Point & Outlook.
Working knowledge of Excel Visual Basic Programming.
Ability to read and understand construction documents and blueprints.
Ability to understand and apply OSHA and ADA requirements and all building and safety codes.

Duties include

Serves as the lead support contractor for the Facilities Help Desk and provides oversight of all Help Desk Contractor personnel including correction and recommendation for termination if required.
Provides guidance to the Help Desk team on daily duties/deliverables from task list. Serves as the liaison between the SEC and contractor team to provide any additional information pertaining to tasks and deliverables.
Evaluates all incoming Help Desk and Management Requests gathered in face-to-face meetings that involve moves ergonomic evaluations responses to OHR and issuance of reasonable accommodations equipment and requests for new furniture and equipment.
Works with the SECs Facilities and Construction & Leasing Branch staff to help coordinate multi-disciplinary actions needed to fulfill Office of Building Operations requirements such as notifying a building manager that housekeeping is required before a move to a newly constructed office. Requests and works with Facilities Branch employees to coordinate related services needed such as material handling laborers trucks and drivers furniture installers and/or other help desk personnel.
Develops and upon review and approval by COR or designated Facilities Branch employee implements move coordination schedules strategies and special requirements for relocation projects. Works on small projects independently with SEC divisions administrative officers and/or operations managers; for larger relocation projects works in conjunction with the Facilities Branch furniture lead.
Surveys the site to identify furniture requirements and verify power and data locations and accessibility before a move. Assists in assessing if old or obsolete furniture is in an office that will be occupied.
Ensures that offices contain the level of furniture specified in the SEC Administrative Regulations for furniture layouts for corresponding grade level of employee.
Assists the furniture lead with updating the SEC Administrative Regulations for Office Furniture every two years or as required.
Works with other contractors and Facilities employees to coordinate and communicate office space layout to the materials handling laborers (movers) and installers.
Provides ergonomic evaluations and assists employees with the proper adjustment of their task chairs and other ergonomic furniture and equipment.
Maintains move status reports minutes of meetings and phone conversations and operational logs such as actions assigned actions taken results and analysis; and maintains a spreadsheet of the ergonomic evaluations that also separately tracks Reasonable Accommodations ergonomic assessments requested by OHR as required by the SEC COR and OSO/OBO management.
Works with SECs Comprehensive Furniture Management Services Contractors (CFMS) personnel and the SEC CFMS COR and project team to accomplish moves and furniture installations.
Coordinates with BPA CORs and contacts BPA holders to schedule verify costs and coordinate repair work for the SECs personal property that is still under warranty.