2025-26 Print Services Technician Part-Time (6.0 hpd. Up to 32 hours per week) Print Services Department

Springfield Public Schools seeks outstanding candidates for the position of Part-Time Print Services Technician.

The Print Services Technician supports the Districts print design and mail services. This role partners closely with instructional staff to prepare and distribute curriculum and communication materials in digital or physical formats. Responsibilities include fulfilling print and mail orders performing basic graphic design tasks operating a variety of print shop equipment assisting with digital order systems and providing training and customer support. The position requires working efficiently under high-volume deadlines.

Essential Duties and Responsibilities

Content & Design Services

1. Collaborates with the Instruction Department to identify prepare and distribute curriculum and instructional materials.
2. Creates and fulfills custom print orders offering cost estimates formatting support and managing print timelines.
3. Produces or replicates a wide range of materials such as educational packets newsletters signs presentations publications business cards letterhead and wide-format prints.
4. Provides basic graphic design services and formatting adjustments to ensure documents are print-ready.

Print Shop Operations

1. Operates all print shop equipment including high-speed copiers laminators paper cutters collators joggers and postage meters.
2. Processes and tracks print jobs using District software systems (e.g. Print Shop Pro) with speed and accuracy.
3. Maintains and updates the Print Shop WEB Store archive for fast access to commonly used documents.
4. Tracks and maintains print shop inventory; enters requisitions for paper supplies and materials as needed.
5. Maintains print and copy logs records and appropriate documentation of services.
6. Opens and closes the print shop as needed to ensure security and preparedness.

Mailing & Distribution Services

1. Sorts prepares and delivers outgoing bulk mail ensuring compliance with USPS and nonprofit regulations.
2. Assists with preparation of mailing lists using Accuzip supports mail merge projects and ensures accuracy of bulk mailings.
3. Develops and implements a form numbering system to manage and track frequently used or updated documents.
4. Assists with receiving and sorting incoming mail for internal distribution.

Training & Customer Service

1. Assists in training staff on electronic print submission processes and the WEB Store; develops supporting materials.
2. Assists in training and providing direction to student workers in the proper and safe use of equipment.
3. Responds to phone inquiries and provides customer support regarding print services and print services equipment.

Other duties may be assigned.

General Expectations of Employment

All employees are expected to demonstrate professionalism reliability and accountability in the performance of their duties. This includes but is not limited to the following:

• Reporting to work as scheduled and on time prepared to perform assigned duties. When this is not possible employees are expected to adhere to internal procedures for requesting/notifying appropriate personnel of any deviations from ones schedule or absences.
• Conducting oneself in a manner that reflects positively on the organization and serves as a role model for students colleagues and the broader community.
• Communicating clearly respectfully and professionally with all internal and external stakeholders.
• Actively participating in required meetings training and organizational initiatives. If unable to attend a required meeting employees are responsible for proactively following up with the meeting organizer or presenter to obtain all relevant information upon their return.
• Completing all mandatory training within established timelines and maintaining awareness of applicable policies procedures and job-related responsibilities.

Qualifications

Minimum Requirements for Initial Consideration

The following are minimum requirements to be hired or to transfer into this position:

• High school diploma or General Education Diploma (GED);
• Six (6) months of related experience and/or training or equivalent combination of education and experience.

Eventual Requirements of Incumbents

The following are not required before hire or transfer but will be required once placed in the position:

• Ability to obtain and maintain a valid First Aid/CPR card and Oregon Drivers License.
• Completion of SafeSchools training modules as assigned.

Added Value

The following are not required at any point but they do enhance an incumbents knowledge and skills specifically related to performing the essential duties of this position:

• Experience in a print shop or production environment.
• Familiarity with wide-format printing and Adobe Creative Suite (Photoshop InDesign Acrobat).
• Forklift certification (optional).

Knowledge Skills and Abilities

The knowledge skills and abilities described below are those that enable an employee to complete this work successfully. Individuals with disabilities may request a reasonable accommodation that would enable them to perform the essential duties of this position.

Knowledge:

• Customer Service Knowledge of principles and processes for providing customer and personal services including needs assessment meeting quality standards for services and evaluation of customer satisfaction.
• Software Programs - Knowledge of software related to print shops such as Microsoft Office Suite Google Workspace Printshop Pro Adobe Creative Suite
• Administrative - Knowledge of administrative and office procedures and systems such as word processing managing files and records stenography and transcription designing forms and workplace terminology.
• Basic Graphic Design - Knowledge of document layout and design principles
• Basic Mathematics - Knowledge of arithmetic and problem-solving skills to calculate cost estimates and related tasks
• Print Services - Knowledge of bulk mail processing standards and modern printing and bindery equipment.

Skills:

• Service Orientation - Actively looking for ways to help people.
• Monitoring - Monitoring/Assessing performance of yourself other individuals or organizations to make improvements or take corrective action.
• Active Listening - Giving full attention to what other people are saying taking time to understand the points being made asking questions as appropriate and not interrupting at inappropriate times.
• Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions conclusions or approaches to problems.
• Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Abilities:

COGNITIVE:

• Oral Comprehension The ability to listen and understand information and ideas presented through spoken words and sentences.
• Oral Expression The ability to communicate information and ideas in speaking so others will understand.
• Written Comprehension The ability to read and understand information and ideas presented in writing.
• Written Expression - The ability to communicate information and ideas in writing so others will understand.

PHYSICAL and SENSORY:

• This position requires regular sitting standing walking reaching
• Physical strength to life and/or move 25 pounds regularly and 50 pounds occasionally.
• Peripheral Vision - The ability to see objects or movement of objects to ones side when the eyes are looking ahead.
• Visual Color Discrimination - The ability to match or detect differences between colors including shades of color and brightness.
• Depth Perception - The ability to judge which of several objects is closer or farther away from you or to judge the distance between you and an object.
• Far Vision- The ability to see details at a distance.
• Glare Sensitivity- The ability to see objects in the presence of a glare or bright lighting.
• Near Vision- The ability to see details at close range (within a few feet of the observer).

Work Environment

The work environment combines standard office setting including standard office equipment within a print shop setting. The noise level in the work environment is moderate to high depending on the activities. The employee is exposed to work near moving parts some hazardous chemicals or fumes and risk of electrical shock and vibration. The employee may be exposed to bodily fluids bloodborne pathogens sick and/or contagious students. The employee may be exposed to toxic chemicals (for disinfecting) and outdoor weather conditions.

Required Experience:

IC