Office Manager

Los Angeles, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

MOVE Your Business is proud to represent Geraci LLP a nationally recognized law firm dedicated to serving private lenders across the United States. Geraci LLP provides legal services at every stage of the lending processfrom drafting customized loan documentation to ensuring compliance with complex regulatory requirements and mitigating risk. With deep industry expertise the firm advises clients on entity formation licensing litigation documentation and evolving regulatory challenges. Geraci LLPs client-first approach is strategic consistent and tailored to meet the unique needs of every private lender.

On behalf of Geraci LLP we are seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our office at 90 Discovery in Irvine California. The Office Manager will ensure smooth business operations coordinate with vendors and building management and create a professional efficient and welcoming workplace environment.

Key Responsibilities

Office Operations & Facilities Management

Manage daily office operations ensuring the workspace is clean organized and fully functional.
Oversee office supplies inventory and vendor relationships ensuring cost-effective procurement and timely replenishment.
Serve as the primary liaison with building management regarding facilities maintenance security and compliance.
Handle incoming and outgoing mail shipments and deliveries.
Ensure compliance with health safety and workplace regulations.

Workplace Experience

Act as the first point of contact for visitors clients and staff ensuring a professional and welcoming environment.
Support staff with office-related needs including space setup equipment coordination and general inquiries.
Organize and coordinate office-related activities events or meetings as needed.

Finance & Recordkeeping

Track and reconcile office budgets to ensure efficient cost management.
Manage office-related expenses vendor invoices and contracts.

Ad Hoc & Special Projects

Handle miscellaneous office-related tasks and projects as needed.
Respond to urgent or unplanned operational needs to maintain smooth business continuity

Qualifications:

Proven experience as an Office Manager Facilities Coordinator or similar role.
Strong organizational problem-solving and multitasking abilities.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office Suite and office management systems/tools.
Ability to work independently exercise sound judgment and maintain professionalism.
Bachelors degree in Business Administration Management or related field preferred.

Working Hours:
Full Time (40 hours per week)
Monday through Friday 8 AM - 5 PM Pacific Time
Work Type: Onsite in Irvine California

Pay Range: $65000 - $70000 annually

About Us:
MOVE Your Business is an outsourcing company based in Southern California dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful long-term opportunities for our team members. As a fast-growing player in the outsourcing space were committed to building partnerships that drive success and to fostering a supportive inclusive environment where our people can thrive and grow with us.

Manage daily office operations ensuring the workspace is clean organized and fully functional.
Oversee office supplies inventory and vendor relationships ensuring cost-effective procurement and timely replenishment.
Serve as the primary liaison with building management regarding facilities maintenance security and compliance.
Handle incoming and outgoing mail shipments and deliveries.
Ensure compliance with health safety and workplace regulations.