Office Manager
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
About Us
We are a rapidly growing immigration services company committed to providing outstanding client experiences. Our work involves managing complex visa applications coordinating client communications and streamlining operational processes across multiple regions. With the support of technology automation and data insights we drive efficiency and consistently deliver high-quality results.
We are looking for an Office Manager to take ownership of day-to-day operations and ensure the smooth running of our office and support functions. This role is central to keeping teams organized aligned and equipped to deliver excellent service. The ideal candidate is highly organized proactive and thrives in a fast-paced tech-enabled environment with a strong focus on operational excellence and team support.
Role purpose
The Office Manager ensures the smooth and efficient operation of the office by coordinating administrative activities managing resources and supporting staff and management. This role acts as the central point for all office functions maintaining a productive organized and professional environment that enables employees to focus on their core responsibilities. The Office Manager is also responsible for implementing office policies improving processes and ensuring compliance with health safety and regulatory standards.
Key accountabilities and responsibilities of the role
Administration
- Supervise daily office administration and coordinate a small support team.
- Oversee filing systems record keeping and document control.
- Manage office supplies stationery and procurement of resources.
- Liaise with vendors and service providers for administrative needs.
- Support compliance with audits and internal policies.
Facilities
- Ensure the office environment is safe clean and well-maintained.
- Manage service providers (cleaning security maintenance contractors).
- Monitor and enforce health & safety standards.
- Coordinate minor renovations repairs or office layout changes.
- Track and control facilities budgets.
Executive PA Support
- Provide confidential PA assistance to owners and C-Level executives.
- Manage executive calendars scheduling and travel arrangements.
- Prepare reports meeting minutes and presentations as required.
- Handle sensitive correspondence with professionalism and discretion.
- Support leadership with project coordination and executive follow-up.
Staff Transport/Fleet coordination
- Organize staff transport schedules ensuring efficiency and reliability.
- Maintain accurate records of costs and recommend cost-saving initiatives.
Knowledge Skills and Experience required
Experience & Skills
- 24 years in administration office operations or PA/executive support.
- Exposure to facilities or transport/fleet coordination is an advantage.
- Proficient in MS Office (Word Excel Outlook PowerPoint).
- Strong organizational and multitasking skills.
- You must reside in Cape Town region.
Soft Skills & Competencies
- Highly professional and discreet in handling confidential information.
- Hands-on proactive and solutions-oriented.
- Excellent communication and stakeholder management skills.
- Reliable structured and detail-focused.
- Growth-oriented eager to develop into a broader management role.
- Attention to Detail:
- Thoroughness in maintaining existing processes.
- Precision in implementing changes to avoid unintended consequences.
- Leadership Skills
- Capability to lead process improvement initiatives and ensure execution of initiatives.
- Ability to influence without direct authority.
Education
- Matric/Grade 12 Certificate with relevant tertiary education (advantageous)
- Relevant experience is a must
What we offer
- A competitive salary package aligned with your skills experience and industry standards.
- A supportive and inclusive working environment where collaboration and innovation are encouraged.
- Opportunities for professional growth and career development.
- A culture that values worklife balance and employee well-being.
- Being part of a dynamic purpose-driven team with a shared vision for success.
How to apply
If you are interested in this opportunity and believe you are the perfect fit for the role we would love to hear from you!
Please submit your application by emailing your CV and a brief cover letter to:.
If you do not hear from us within 2 weeks please consider your application as unsuccessful.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
