Curatorial Assistant

Current Employees:

If you are a current Staff Faculty or Temporary employee at the University of Miami please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet please review this tip sheet.

CURATORIAL ASSISTANT

A critical member of the Lowes fast-paced Collections and Exhibition Services Team the Curatorial Assistant provides essential support for all aspects of permanent collection rotations and temporary exhibition displays. Reports to the Assistant Director for Collections & Exhibition Services (AD).

CORE DUTIES

• Assist with all aspects of researching and developing permanent collection rotations and temporary exhibition displays including creating and maintaining checklists and drafting routine correspondence (including but not limited to loan letters donation acknowledgements and other curatorial reports).
• Assist AD and Registrar with managing all incoming and outgoing shipments of art both domestic and international.
• Communicate object information installation plans and schedules to all relevant stakeholders.
• Ensure that exhibition timelines and workflows are adhered to and/or adjusted as necessary.
• Provide organizational support for curatorial projects including calendar management minutes and administrative follow-up.
• Research and compile information as needed to facilitate publications installations or exhibition-related projects including provenance and Rights & Reproductions.
• Assist with cataloging collections and preparing registration materials.
• Assist with compiling information for possible acquisitions deaccessions and loans and preparing acquisition proposals/curatorial reports.
• Manage incoming telephone calls emails and written correspondence for supervisor and others as directed.
• Assist with collection management and storage.
• Maintain Lowe archive with support from Records Assistant and Registrar.
• Help coordinate onsite work of external conservation and art appraisal professionals.
• Assist with producing and monitoring of Collections & Exhibitions budgets and related reporting activities.
• Provide administrative assistance as required including arranging travel and accommodation for artists guest curators couriers and speakers.
• Respond to inquiries and requests from the general public.
• Spot check galleries daily/assist Lead Preparator Facilities Manager and Registrar with maintaining highest possible presentation standards.
• Other duties as required.

MINIMUM QUALIFICATIONS

• BA (Art History Museum Studies or Studio Art background preferred).
• One year (or equivalent) of experience within an arts culture and/or nonprofit environment.
• Experience with museum registration and/or exhibitions is desired but not necessary.
• Any relevant education certifications and/or work experience may be considered.

SKILLS AND ABILITIES

• Must be proactive highly organized detailed oriented and able to manage multiple concurrent projects within an ever-changing environment.
• Ability to evaluate priorities and work well under pressure.
• Excellent time management problem solving and analytical skills.
• Takes responsibility and accountability for the outcome of work; plans and prepares for all projects.
• Ability to form and maintain successful working relationships and work in a collaborative team environment is essential.
• Excellent computer skills with competence in Word Excel and Outlook necessary; TMS and Crystal Reporting (or equivalent) is a plus.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Employee Type:

Pay Grade: