Accounting Technician (Accounting Technician III) - Finance and Administrative Services, General Accounting

Job Summary:

The Accounting Services Accounting Technician III plays a key role as a technical expert and advanced-level resources in the generation of cash flow for Sponsored Programs State and all Auxiliaries by ensuring that customers/agencies are properly billed for project expenditures. This position is also essential in the oversight of complex financial and accounting functions related to sponsored program projects auxiliary and state resources as well as guiding campus departments on project and fund management maintaining financial integrity through sound accounting practices.

Duties and Responsibilities:

Billing/Accounts Receivable

Generate Sponsored Projects post-award invoices to awarding agencies in accordance with the awarded agreements terms and conditions for cost-reimbursable fixed-price/rate awards and agency cash drawdowns.
Compile supporting documents from internal sources to accompany the invoice charges.
Interpret billing requirements on grant contracts and maintain billing cycle schedules and deadlines.
Assist in gathering financial data or reports in the preparation of Sponsored Programs financial desk audit and year-end audit.
Work with Sponsored Program Administration (SPA) campus departments and agencies to ensure that correct amounts are billed in a timely manner.
Compile and send out sponsored project closeout reminders and project statements. Reconcile sponsored project general ledger accounts (budget actuals and encumbrances). Prepare sponsored project financial reports as part of agency requirements. Research and address inquiries relating to sponsored programs financial transactions. Resolve any discrepancies prepare correcting journal entries as needed.
Follow up with customers on past due accounts. Address any billing discrepancies and respond to customer inquiries.
Exercise considerable judgment initiative and independence to achieve results. Interpret and apply grant Auxiliary and University rules and regulations; maintain accounting records for funds and projects; investigate and resolve errors and discrepancies.
Ensure that the grants/funds that ended are closed without residual balances and inactivated in the system.
Prepare and post budget loads adjustments cost transfers and other journal entry requests.

Accounting Services

Process invoice requests. Record inter-unit journal entries for billing and payment between State and Auxiliaries. Review chart field data for accuracy and completeness before posting to general ledger.
Assist with processing requests for chargebacks transfer of expenses/revenues/funds in accordance with Auxiliary CSU and University guidelines. Create and post journal entries.
Prepare and post budget loads adjustments cost transfers and other journal entry requests.
Reconcile account balances and clear reconciling items. Perform duties for Month-end quarter-end and year-end close. Create and maintain reports/tables that require calculations and advanced functions. Resolve chart field combination errors.
Follow up with customers on past due accounts. Address any billing discrepancies and respond to customer inquiries.
Provide guidance to campus departments on general ledger transactions funds and project management.
Process and coordinate the set up and closure of petty cash and change funds. Maintain records including the monthly summary analysis. Complete cash count audits for CSUSB Campus and Palm Desert Campus.
Provide auditors with documents requested. Train student assistants as needed.

- Other classification related duties as assigned by Associate Controller and University Controller.

Minimum Qualifications: Required Education and Experience

Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.
Experience: Equivalent to four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities

Required Qualifications:

Knowledge: Comprehensive knowledge of financial record-keeping mathematical and general office methods procedures and practices; and basic knowledge of Generally Accepted Accounting Principles (GAAP).
Abilities: Ability to interpret and apply a wide variety of written rules and regulations; maintain accounting records for funds programs or activities involving multiple transactions; compile verify and reconcile financial data; use current computer word processing and spreadsheet software programs web browsers query tools integrated financial systems and/or other types of record management systems such as student accounting cashiering and student financial aid; investigate and resolve errors and discrepancies; and read and interpret computer generated reports.

Preferred Qualifications:

CSU or Auxiliary accounting and reporting experience.
Knowledge of Sponsored Programs processes

Compensation and Benefits:

Anticipated Hiring Range: $4900 - $5300 per month

Classification Salary Range: $4166 - $7312 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical dental and vision plans membership in the California Public Employees Retirement System (CalPERS) sick and vacation time and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am 5:00 pm) some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm) some evenings/weekends.

Staff: The application deadline is: 25 Sep 2025 Pacific Daylight Time

As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

I-9

CSUSB hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission California State University San Bernardino seeks a campus climate that welcomes celebrates and promotes respect for the entire variety of human experience. We welcome people from all backgrounds and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create promote and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit hire train and administer all personnel actions without regard to race ethnicity religion color caste national origin ancestry age sex gender gender identity gender expression sexual orientation socioeconomic status genetic information medical condition disability marital status protected military or veteran status or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination Sexual Harassment and Sexual Violence including Domestic Violence Dating Violence and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB please visit Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at

Smoking

CSUSB is a smoke and tobacco-free campus. See policy athttps:// Act

In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) the Cal State San Bernardino Annual Security and Fire Safety Report is available at: Experience:

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