Special Events Coordinator

Auburn - USA

Yearly Salary: $ 92119 - 113238

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position Details

**This position is open until filled with a first review of applications on Monday September 22 2025.

To be considered for the first round of screening your application must be received by 11:59 p.m. Pacific Timeon Sunday September 21 2025.**

The City of Auburn Parks Arts & Recreation Department is seeking a talented Special Events Coordinator.This position performs professional work involving developing implementing and coordinating various special events.

Note: This position will be supervising the Farmers Market thus this position will be required to work onSundays June to mid-September.

Ourideal candidate:

Is extremely organized
Pays attention to detail
Has Strong communication skills
Has the ability to juggle multiple tasks/projects and prioritize tasks
Has strong computer programming skills

OUR PARKS DEPARTMENT
Auburns Recreation Division provides opportunities for the public to participate in diverse recreational programs and activities designed to meet the needs of the community. These programs include preschool youth teen and adult leisure programs; youth teen and adult athletics; fitness and wellness programs; programs designed to provide social and recreational opportunities to senior citizens and those with special needs and a host of special events suitable for the entire family and community at large. You can find more information about our Recreation division byclicking here.

OUR CITY
The City of Auburn is home to over 90000 residents and encompasses over 29.8 square miles of land two rivers and is part of two counties - King and Pierce. The City operates as a Strong-Mayor form of Mayor-Council government with a City Council of seven at-large members.

Primary Duties

In this role you will:

Schedules organizes facilitates coordinates and evaluates participants vendors contractors volunteers and other related participation in a variety of special events including but not limited to initial contact follow-up and event day requirements and support; recruits new sponsors and vendors as necessary.
Works closely with the other Parks staff in the planning and oversight of special programs program development administrative support day-of-event duties and supervision of volunteers facilities and/or programs.
Coordinates organizes and tracks different event budgets vendor payments contractors supplies volunteers and non-benefitted staff related to events.
Provides administrative and technical support to the Events Projects and Marketing Manager for marketing publications grant applications and other special programs as assigned.
Works courteously and effectively with public officials citizens contractors vendors developers supervisors and other employees both in person and over the telephone assisting them with a wide variety of information pertaining to City and department

While these duties may be a primary focus of this job the full job description includes a more comprehensive list of responsibilities. PleaseCLICK HERE to review the class specification.

Minimum Qualifications

We are looking for candidates who have:

Bachelors Degree in recreation Public Relations or closely related field

AND

Two years of successful professional work experience in a related

a combination of education experience and training that indicates the ability to successfully complete the essential elements of the job listed above.

Licenses/Certification Required

Valid state drivers license without impending loss at time of appointment.

Additional Information

WHY CHOOSE THE CITY OF AUBURN

Competitivesalary
Excellentmedical dental and vision plans withemployee premiums paidby the City
Employer contributions to the State Retirement Systempension plans
17 days ofpaid vacationper year (prorated)
11 paid holidaysper year
2 paid floating holidaysof your choice per year
VEBA (tax-freehealth savings account)
OptionalFlexible Spendingbenefit plan
Deferred Compensationplan options
EmployeeWellness Program
Employee Assistance Program
And more!

For more information about what benefits the City provides please visit:

to Inclusion
Team Auburn values a wide range of perspectives and life experiences and believes our strength comes from the diversity of people and ideas. We welcome applications from all qualified individuals who will help us foster a workplace built on respect collaboration and service to the community.

Equal Employment Opportunity (EEO)
The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or any other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.

To learn more about theInclusive Auburninitiative please visit:

TO APPLY
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format or would like to request accommodation or assistance in the application or assessment process please contact the recruiter listed on this job announcement.

RECRUITMENT PROCESS
The City of Auburn is dedicated to building an inclusive informed city with opportunities for all. Please make sure to submit a complete detailed and updated job application. You must meet the minimum qualifications to move forward in the screening process.

If identified as a top candidate a thorough background check as well as reference check and driving abstract review will be required before an official position appointment will be offered.

COMMUNICATION FROM THE CITY OF AUBURN
We primarily communicate via e-mail during the recruitment process. E-mails from and/or should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution you may also want to check your junk e-mail folders.

CONTACT INFORMATION
If you have any questions please contact Chardae Gillespie Human Resources Coordinator by email at

Required Experience:

Position Details**This position is open until filled with a first review of applications on Monday September 22 2025.To be considered for the first round of screening your application must be received by 11:59 p.m. Pacific Timeon Sunday September 21 2025.**The City of Auburn Parks Arts & Recreation ...