Administrator (Planning Office)

London - UK

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

Location:

London London United Kingdom

Job ID:

R0105752

Date Posted:

Company Name:

HITACHI EUROPE LTD.

Profession (Job Category):

Administration & Facilities

Job Schedule:

Full time

Remote:

Job Description:

Our Company

Through its Social Innovation Business that brings together IT OT(Operational Technology) and products Hitachi contributes to a harmonized society where the environment wellbeing and economic growth are in balance. Hitachi operates globally in four sectors Digital Systems & Services Energy Mobility and Connective Industries and the Strategic SIB Business Unit for new growth businesses. With Lumada at its core Hitachi generates value from integrating data technology and domain knowledge to solve customer and social challenges. Revenues for FY2024 (ended March 31 2025) totaled 9783.3 billion yen with 618 consolidated subsidiaries and approximately 280000 employees worldwide. Visit us at.

Providing administrative operation to support Research & Development activities sharing tasks with team members:

R&D in Europe : Hitachi Global

R&D in Japan: Research & Development : Hitachi

What youll be doing

All the tasks are shared with team members in cooperation with other organization such as Hitachi Japan and Hitachi Europe Ltd.

Tasks shall include but not be limited to:

Procurement administration:

Rasing purchase order/request
Vendor/customer registration
Tracking expenses

Asset administration:

Maintaining asset list
Supporting IT rental

Facility administration:

Liaison with other facility team
Maintaining web portal
Guest/starter/leaver support

Contract administration:

Making/supporting service agreement (research agreement)
Registering/tracking contract
Sensitive information administration

Financial administration:

Monitoring/reporting expenses
Supporting budget allocation
Supporting tax rebate

Export control:

Checking/monitoring/logging export control of technologies

Event organisation:

Designing/executing/supporting events such as R&D Forum
Designing/executing/supporting social events

Personal assistant:

Schedule management of Managers
Delegation of approval

Project support:

Supporting proposals/reviews/reports
Collecting/checking/logging deliverables

What you bring to the team

Were looking for a team player who is motivated by delivering great work and the Hitachi vision and willing to take responsibility. The role will be a mixture of remote-hybrid work with 2 days in the Hitachi Office. The office location is

7th floor 1 New Ludgate 60 Ludgate Hill London EC4M 7AW

The ideal candidate will possess the following skills and background:

Jobholder must have a thorough understanding of organisational dynamics coupled with good communication skills and the ability to handle issues of high sensitivity. Continuous improvement of the administration with knowledge and IT skill is highly required.
We are seeking a candidate with 23 years of experience (preferrable) in administrative support within a dynamic or cross-functional team environment.
Strong English language profiecincey both written and verbal
A proactive and flexible approach to work with the ability to adapt to changing priorities
Proven experience in managing day-to-day administrative tasks as stated under skills.

Benefits Package

Along with a market competitive salary and discretionary bonus scheme employees have the option to work flexibly in line with our hybrid working model and we would be happy to discuss this with you during the hiring process.

Benefits Package
Company Funded Benefits

Market competitive salary and discretionary bonus scheme
Generous holiday entitlement - with the option to buy up to an additional week per year.
A Holiday Banking scheme allowing you to bank untaken holiday to use another year.
Group Personal Pension
Private Medical Insurance
Employee Assistance Programme available to all employees
Personal Accident Insurance

Voluntary Benefits(funded by employee) including.

Cycle To Work scheme.
Gym Membership
Dental Insurance with option to include dependent children.
Health screening
Dining card

Our Values

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesnt impact your ability to do the job including race colour religion sex sexual orientation gender identity national origin veteran or disability status. We are proud of Japanese heritage with our values expressed through the Hitachi Spirit:

Wa Harmony Trust Respect

Makoto Sincerity Fairness Honesty Integrity

Kaitakusha-Seishin Pioneering Spirit Challenge

Required Experience:

Unclear Seniority

Location:London London United KingdomJob ID: R0105752Date Posted:Company Name:HITACHI EUROPE LTD.Profession (Job Category):Administration & FacilitiesJob Schedule:Full timeRemote:NoJob Description:Our CompanyThrough its Social Innovation Business that brings together IT OT(Operational Technology) an...