Staffing / Scheduling Coordinator
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Job Location:
New Orleans, LA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Overview
Ochsner Rehabilitation Hospital
*A partnership with Select Medical
Position: Staffing/Scheduling Coordinator
Location: New Orleans LA
Schedule: Full-time
Our Inpatient Rehabilitation Hospital is committed to providing exceptional and compassionate care to best address the medical physical emotional and vocational challenges for individuals with brain injuries spinal cord injuries neurological disorders orthopedic issues amputation and multiple traumas.
At our company we support your career growth and personal well-being.
- Start Strong: Extensive and thorough orientation program to ensure a smooth transition into our setting
- Recharge & Refresh: Generous PTO and Paid Sick Time for full-time team members to maintain a healthy work-life balance
- Your Health Matters: Comprehensive medical/RX health vision employee assistance program (EAP) and dental plan offerings for full-time team members
- Invest in Your Future:Company-matching 401(k) retirement plan as well as life and disability protection for full-time team members
- Your Impact Matters:Join a team of over 44000 committed to providing exceptional patient care
Responsibilities
- Works with the CNO Nurse Manager and/or Nurse Supervisor and staff to develop a schedule using When I Work following
- established scheduling guidelines and local practices. Maintains accuracy of information within the When I Work program.
- Schedule new staff for general and department specific orientations. Train new staff on the When I Work program.
- Reviews daily time schedules for nursing units to determine accuracy proper coverage and requirements for staff and notifies appropriate managers/supervisors of any inconsistencies in staffing pattern. Schedules replacement personnel as indicated and available to meet requirements. Obtains sitters and agency personnel as needed and maintains necessary records.
- Establishes excellent relationships with clinical staff to facilitate staffing and scheduling adjustments.
- Maintains per diem fulfillment of requirements as stated in Nursing Staffing policy. Notifies manager/supervisor as appropriate.
- Maintains payroll records for all employees of the nursing department collaborating with nursing managers/supervisors and human resources.
- Coordinates assignment of personnel to areas consistent with their qualifications.
- Keeps detailed attendance records for all Nursing staff including call offs tardies etc. Shares with managers / supervisors and HR.
- Forecasts staffing needs so that emergencies in staffing are avoided and the hospital can provide safe care for all admissions.
- Maintains all agency files and ensures that all agency staff are oriented evaluated have active and valid license and meet the same standards as employed staff. Ensures that all Agency personnel are fully compliant with agency badge and punch policy.
- Reconciles Agency invoice with the schedule and ensures accurate and timely processing of invoices and accruals.
- Reconciles clinical payroll for the CNO: entering in manual time sheets call-off log and schedule. Discrepancies are managed with the CNO &/or Nurse Manager.
- Maintains current addresse telephone numbers and email addresses for nursing department. Works with HR in order to make
- sure both departments have the most current information.
- Activates disaster tree under the direction of the of the Clinical Director on-call or Nurse Manager.
- Provide administrative support to Nursing Leadership and other hospital managers as needed. Cross train and provide support to other administrative roles such as Reception Unit Secretary Admissions Representative and others as needed.
- Performs other duties as requested
Qualifications
Minimum Qualifications
- High school diploma/GED OR relevant work experience (3 years)
- Proficiency in computer applications required
Preferred Qualifications
- Minimum of three years administrative experience preferred.
- Previous hospital/staffing experience preferred.
Additional Data
Equal Opportunity Employer including Disabled/Veterans
Required Experience:
IC
Key Skills
- Nursing Home Experience
- Customer Service
- Computer Skills
- Microsoft Outlook
- Office Experience
- Schedule Management
- Home Care
- Administrative Experience
- Kronos
- Human Resources
- Phone Etiquette
- Recruiting
About Company
Select Medical is one of the largest providers of critical illness recovery hospitals, inpatient rehabilitation hospitals, outpatient rehabilitation centers, and occupational health clinics in the United States. Guided by our mission to provide an exceptional patient care experience t ... View more
