Administrative Assistant- Teaching and Learning

Administrative Assistant- Teaching and Learning

• Full-time position 40 hours/week
• Schedule: 12 monthsMonday-Friday
• LAOP LevelD -Beginning hourly rate: $20.20subject to experience
• Full Benefits included
• Non-exempt

Summary: To assist the Teaching and Learning team including the Chief Academic Officer Executive Directors Directors and Coordinators in curriculum development management publication and resources.

Essential Duties and Responsibilities:Other duties may be assigned.

• Maintains accounting records; posts receipts and expenditures to proper accounts
• Assists department administrators to prepare annual curriculum budgets
• Responds to written and/or verbal inquiries concerning department curriculum budget matters
• Ensures that accounting procedures as established by the district are followed
• Manages curriculum implementation materials orders and textbook/materials management
• Manages surplus material processes
• Supports maintenance and processing of department curriculum contracts in Vendor Registry database
• Coordinates with Administrative Assistant to the Superintendent and Board of Education to ensure timely submission and accuracy of department curriculum contracts
• Processes requests for meeting space for curriculum development functions
• Supports Curriculum and Assessment writing camp
• Supports OASIS program lead
• Monitors Teaching and Learning book room
• Coordinates and supports work with STLCC and early college processes.
• Process purchase orders requisitions invoices and expense reimbursements in alignment with DESE coding requirements and district financial policies.
• Tracks expenditures against multiple funding streams including Perkins Enhancement and other grant allocations.
• Generates monthly quarterly and annual budget reports for Perkins.
• Assists with budget preparation and forecasting for CTE/PLTW programs.
• Ensures all purchases and expenditures align with DESE fiscal guidelines and district policies.
• Maintains accurate and auditable financial records for CTE and PLTW programs.
• Assists with required DESE reporting audits and data collection related to program compliance.
• Monitors deadlines for state reporting grants and funding submissions.
• Functions as a team member carrying out shared responsibilities of the office
• Assists administrators teachers staff students families and community as needed
• Provides professional and courteous customer service to all parents staff and visitors
• Attends staff meetings and professional learning as directed
• Performs all work in accordance with governmental laws state mandates and Lindbergh policies