Executive Administrative Assistant
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Job Location:
Boston, NH - USA
Hourly Salary:
$ 22 - 32
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Monday - Friday
8am to 4:30pm
Job Summary
Specializes in providing administrative and secretarial support to executives or chairs (e.g. heads of divisions departments or administrative units). Responsibilities may include coordination and scheduling correspondence and presentation preparation and travel arrangements. Requires highly proficient/advanced administrative skills.Perform secretarial and administrative duties for an executive or chief.
-Manage schedule arrange appointments travel meetings including coordinating documents refreshments and resources and conference calls.
-Prepares correspondence meeting minutes or executive summaries.
-Maintains files and office supplies budget records reconciles and verifies expenses and completes reimbursements.
-Work requires some analysis and use of initiative and independent judgment.
-Remain knowledgeable of corporate policy.
-Often called upon to interpret and communicate executive or boards intent to other employees. <
-Perform payroll functions for executive team.
-Assists other administrative/executive assistants and may assist with orientation and training of staff.
-May make contacts of a sensitive complex and confidential nature.
-Completes routine tasks under minimal supervision.
Qualifications
Education
High School Diploma or Equivalent required and Associates Degree Related Field of Study preferred
Can this role accept experience in lieu of a degree
No
Licenses and Credentials
Experience
experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required
Knowledge Skills and Abilities
- Requires highly proficient/advanced administrative skills and office applications skills.
- Ability to proofread and edit written documents.
- Ability to manage more complex phone calls and give more detailed information solving more complex issues as appropriate.
- Highly proficient in all communication skills (phone verbal and written).
- Ability to handle sensitive information and situations with poise and professionalism.
- Strong organizational coordination and judgment skills.
- Ability to prioritize effectively.
- Ability to problem solve and troubleshoot.
- Ability to analyze a situation and determine best course of action within established guidelines.
- Basic math knowledge with some knowledge of bookkeeping.
- Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
- Ability to demonstrate good leadership skills in a team environment including ability to provide guidance orient train and assist other administrative staff.
Additional Job Details (if applicable)
Physical Requirements
- Standing Occasionally (3-33%)
- Walking Occasionally (3-33%)
- Sitting Constantly (67-100%)
- Lifting Occasionally (3-33%) 20lbs - 35lbs
- Carrying Occasionally (3-33%) 20lbs - 35lbs
- Pushing Rarely (Less than 2%)
- Pulling Rarely (Less than 2%)
- Climbing Rarely (Less than 2%)
- Balancing Occasionally (3-33%)
- Stooping Occasionally (3-33%)
- Kneeling Rarely (Less than 2%)
- Crouching Rarely (Less than 2%)
- Crawling Rarely (Less than 2%)
- Reaching Occasionally (3-33%)
- Gross Manipulation (Handling) Constantly (67-100%)
- Fine Manipulation (Fingering) Frequently (34-66%)
- Feeling Constantly (67-100%)
- Foot Use Rarely (Less than 2%)
- Vision - Far Constantly (67-100%)
- Vision - Near Constantly (67-100%)
- Talking Constantly (67-100%)
- Hearing Constantly (67-100%)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$22.88 - $32.72/HourlyGrade
5EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
