Manager, Property Transactions & Administration

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved rapid transit including GO Expansion Light Rail Transit routes and major expansions to Torontos subway system to get people where they need to go better faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx equity diversity and inclusion are essential to living our values of serving with passion thinking forward and playing as a team.

Our Property Transactions & Administration team is looking for a Manager Property Transactions & Administration who will manage a team of real estate professionals and working collaboratively with other divisions across the organization delivers on a variety of corporate realty objectives including transaction oversight portfolio review and procurement of vendors of record. Ensures team compliance with appropriate directives and policies.

What will I be doing

Lead the team in administrative real estate functions for the Metrolinx owned and leased portfolios including management and onboarding of new properties and agreements and monthly reporting against organization wide key performance indicators.
Oversee and manage IT database systems and tools that support Metrolinxs realty functions. Ensure new properties and real estate agreements (eg easements licences leases etc) are onboarded and relevant information is captured in accordance with approved processes and guidelines. Maintain integrity of data and systems in compliance with relevant standards policies and directives.
Establish parameters and oversight for the teams review and abstraction of complex real estate agreements and critical terms obligations and conditions noted therein.
Lead a collaborative effort with the Transactions team to support various real estate transactions including contract and records management and critical dates reporting.
Work with internal teams on implementation of all necessary compliance practices to meet the strategic objectives and goals of Metrolinx.
Support continuous review of the realty portfolio identifying surplus and/or underutilized properties for rationalization/optimization.
Contribute to the vision and implementation of standardized processes policies and training to improve the efficiency scalability and automation of the lease administration function.
Collaborates with finance team on lease audit program with aim at reducing operating expenditures and generating savings for Metrolinx while maintaining Landlord relationships.
Prepare and review approval authorization memos and briefing materials for the Director Senior Management Team and the Board etc.
Ensure compliance with the Provinces Realty Directive and relevant Metrolinxs Realty and Financial Polices.
Develops fosters and maintains relationships with provincial ministries municipalities external authorities private companies and the public to facilitate the advancement of organizational objectives.
Generate various reports including rent rolls and lease summaries for financial analysis and decision-making.
Works with staff at all levels to exchange information coordinate efforts and resolve issues.
Manages and directs staff (e.g. defines roles responsibilities and expectations); delivers timely feedback to ensure a cohesive operational unit and the optimum use of team skills; manages staff and monitors work assignments to ensure adherence to timelines.
Other duties as assigned.

What Skills and Qualifications Do I Need

Completion of a degree inBusiness Finance Commerce Real Estate Planning Law or a related discipline or a combination of education training and experience deemed equivalent.
Demonstrated experience/training in corporate real estate preferably with public sector experience.
AACIor CPAaccreditation would be an asset.
Working knowledge of real estate contracts including agreements of purchase and sale leases easements and licenses.
Knowledge of provincial Realty Directive.
Knowledge of Human Resources legislation (e.g. Employment Standards Act Occupational Health and Safety Act etc.) and leadership and management skills to monitor and manage employees and contractors including experience in the application of collective agreement provisions.
Negotiation ability to lead discussions with internal and external stakeholders.
Leadership ability to coach mentor and manage a team of technical project professionals.
Interpersonal and oral/written/presentation skills to liaise with all levels within the organization; to work effectively with specialists across multiple sectors
Project management skills including work planning monitoring and evaluation expertise to manage multiple projects with competing priorities and tight deadlines
Knowledge of performance analytics to monitor project performance and quality and to collaborate on continuous improvement initiatives.
Proven leadership interpersonal and mentoring skills with the ability to clearly articulate creative ideas and direction to staff.
Interpersonal and oral/written/presentation communication skills.
Proficiency in MS Office (e.g. Outlook Word Excel PowerPoint etc)

Dont Meet Every Requirement

If youre excited about working with Metrolinx but your past experience doesnt quite align with every qualification of this posting we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities including those who identify as Indigenous Black racialized women people with disabilities and people with diverse gender identities expressions and sexual orientations.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process please let our Recruitment team know by contacting us at: or email .

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence we recommend that you check your email regularly. If no response is received we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

For Internal applicants with the recent implementation of the Internal Mobility Policy the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policybefore submitting your application.

Should it be determined that any background information provided is misleading inaccurate or incorrect Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

#LI-MM3

Required Experience:

Manager

Description Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved rapid transit including GO Expansion Light Rail Transit routes and major expansions to T...