Administrative Assistant

OUR MISSION

Our mission is to prepare college and career-ready students for life-long success.

OUR VISION

We are a premiere district of choice that meets the diverse needs of all students by creating an inclusive community that fosters a strong sense of self-worth.

DISTRICT CULTURE

Southwest Public Schools believes in promoting a culture that embodies and fosters a collaborative approach to learning. Staff relationships are collegial collaborative and productive and all staff members are held to high professional standards. Mistakes are not seen as failures but as opportunities to learn and grow for both students and educators.

POSITION SUMMARY

The Administraive Assistant is responsible for supporting the Middle/High Schools students teachers parents and its leadership team in a variety of duties as needed and/or assigned.

RESPONSIBILITIES INCLUDE

• Manage a complex office environment with frequent interruptions. Handle routine and emergency office decisions.
• Maintain confidentiality of personnel files records and student information.
• Prepare and type correspondence and reports for principal.
• Record staff absences and prepare reports.
• Request and assist substitute teachers and paraprofessionals.
• Order instructional/office supplies and assist teachers with orders for supplies.
• Maintain financial records; dispense monies (paychecks travel checks reimbursements etc.).
• Prepare documents/school calendars etc. distribute to district building personnel site partners and vendors
• Assist in preparation & coordination of special programs campus activities and other functions.
• Work with district departments to coordinate school activities.
• Schedule meetings and appointments and maintain calendar for principal.
• Assist students teachers and parents as needed.
• Update handbooks policy manuals and other documents as assigned.
• Prepare and process purchase orders.
• Receive store and issue supplies and equipment.
• Maintain inventory of fixed assets equipment and supplies.
• Data Entry
• Perform other duties as assigned by the principal

QUALIFICATIONS

• High school diploma/GED; Bachelors degree preferred
• Experience in applicable area preferably in a school setting
• Experience working with diverse student populations parents and other stakeholders

EXPECTED KNOWLEDGE SKILLS AND ABILITIES:

• Ability to build and sustain positive collaborative relationships both internally and externally
• Ability to plan and present information to a variety of audiences
• Ability to facilitate various size groups using facilitative leadership skills
• Skills in written and oral communication
• Skills in planning and organization
• Knowledge of current trends methods research and technology in area of responsibility
• In-depth knowledge of assigned program and service area
• Ability to collect analyze and interpret data

ACKNOWLEDGEMENT

I have carefully read and understand the contents of this position description. I understand the responsibilities requirements and duties expected of me. I understand that this is not necessarily an exhaustive list of responsibilities skills duties requirements efforts or working conditions associated with the position. While this list is intended to be an accurate reflection of the current position the employer reserves the right to revise the functions and duties of the position or to require that additional or different tasks be performed as directed by the employer.

I understand that I may be required to work overtime different shifts or hours outside the normally defined workday or workweek. I also understand that this position description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate my employment at any time and for any reason and the employer has a similar right.

Southwest Public Schoolsis an Equal Opportunity compliance with the Americans with Disabilities Actwe will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the Public Schools does not and shall not discriminate onthe basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status in any of its activities or operations.

This description describes the general responsibilities and requirements for the stated position and in no way is an exhaustive list. Southwest Public Schools maintains the right to assign or reassign responsibilities to this position at any time.