Development Stewardship and Finance Administrative Assistant

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Job Category:

Employment Type:

Job Profile:

Job Duties:

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Tracks stocks orders and inventories office supplies to ensure adequate materials are available for workplace operation

• Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities

• Collects analyzes and prepares various communication materials from established sources utilizing technology mediums

• Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Department:

Division of Extension Positive Youth Development Institute is hiring for a Development Stewardship and Finance Administrative Assistant.

Compensation:

The minimum starting hourly ratefor the position is $18.36 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( Qualifications:

• A minimum of one year of general administrative or office support experience such as receptionist data entry or customer service experience.

• Demonstrated experience supporting office tasks such as maintaining electronic and physical filing systems electronic and written communications with knowledge of word processing spreadsheets and database applications including Microsoft Office Suite

• Demonstrated ability to manage multiple tasks and deadlines effectively

• Demonstrated ability to effectively work with people from a wide range of backgrounds and perspectives
  

Preferred Qualifications:

• Experience posting and processing financial transactions including revenue deposits expense processing and budget reporting with basic accounting principles.

• Experience with donor stewardship or development fundraising activities within higher education or non-profit environment.

• Experience supporting Principal Investigators (PIs) on sponsored project and grants in higher education.

Education:

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. To begin the application process click the apply now button. You will be prompted to upload the following documents:

• Resume

• Letter of Qualifications (cover letter)
  

Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Please address how your experience meets the qualifications of the position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

For additional guidance and resources on how to tailor your application materials to the job posting please click note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

The application deadline is 11:59pm on September 25 2025.

Contact Information:

Stuart Henn

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus please visit:Diversity and Inclusion

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings click here.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.