Payroll Specialist

Versiti is a fusion of donors scientific curiosity and precision medicine that recognize the gifts of blood and life are precious. We are home to the world-renowned Blood Research Institute we enable life saving gifts from our donors and provide the science behind the medicine through our diagnostic laboratories. Versiti brings together outstanding minds with unparalleled experience in transfusion medicine transplantation stem cells and cellular therapies oncology and genomics diagnostic lab services and medical and scientific expertise. This combination of skill and knowledge results in improved patient outcomes higher quality services and reduced cost of care for hospitals blood centers hospital systems research and educational institutions and other health care providers. At Versiti we are passionate about improving the lives of patients and helping our healthcare partners thrive.

Responsible for processing accurate and timely payrolls reports and metrics including tax and compliance using integrated Human Resources Information System (HRIS) software for BloodCenter of Wisconsin Inc. and affiliates.

Benefits
Versiti provides a comprehensive benefits package based on your job classification. Full-time regular employes are eligible for Medical Dental and Vision Plans Paid Time Off (PTO) and Holidays Short- and Long-term disability life insurance 7% match dollar for dollar 401(k) voluntary programs discount programs others.

• Prepare and process accurate and timely payrolls through collection and data entry of payroll-related changes and time sheets; review of payroll reports; and correction of errors. Reconcile payroll prior to transmission and validate confirmed reports
• Prepare manual check requests as appropriate.
• Track calculate and deduct all garnishments ensuring compliance.
• Maintains labor distributions for grant activities.
• Research labor and tax regulations and serve as the organizations payroll processing expert.
• Prepare journal entries for payroll activities; load and post entries into financial systems.
• Generate and distribute biweekly monthly and annual payroll reports.
• Maintain multiple state requirements as needed for payroll processing.
• Train employees and management on payroll and timecard processing as needed.
• Troubleshoot software issues / malfunctions with software vendor and internal staff.
• Serve as a primary service support contact with software vendor.
• Identify areas for improvement in payroll processing and procedures.
• Participate in developing maintaining and improving computerized payroll systems including assisting in product selection decision working on design and implementation projects performing ongoing maintenance and trouble shooting creating and modifying system generated reports and inquiries and completing necessary backup or purge procedures.
• Review and reconcile employee tax records and company tax filings including the distribution of W-2s; perform all year end tasks and reporting.
• Prepare W-2C documents and file appropriately with state and federal authorities
• Maintain confidentiality of all payroll information.
• Monitor the payroll deposit and payment process for consistency timeliness and accuracy.
• Create maintain and distribute defined payroll performance metrics.
• Assist in the preparation and review of payroll data for audits.
• Create and maintain policy and procedure documents related to payroll processing and related software.
• Attend training and maintain high working knowledge of the HRIS software system.
• In collaboration with the Director evaluate and analyze existing payroll policies and procedures; draft propose and implement changes and / or quality control measures leading to best practice operations.
• Provide support to timekeeping and payroll processing functions to affiliates.
• Work collaboratively with Human Resources and affiliates to ensure accurate and timely payroll processing.
• Provide customer service to employees regarding payroll processes and error correction.
• Encourage and implement continuous improvement measures for payroll processing functions.
• Develop and maintain professional networking relationship with payroll organizations.
• Reconcile payroll to general ledger and bank statements.
• Performs other duties as assigned
• Complies with all policies and standards

Education

• Associates Degree in accounting required

Experience

• 3 years payroll work experience utilizing HRIS software. required

Knowledge Skills and Abilities

• Multi entity multi state payroll processing.
• Knowledge of federal state and FICA reporting requirements and ability to research tax regulation issues.
• Working knowledge of payroll best practices.
• Report writing using various tools.
• Ability to organize multitask and prioritize assignments and meet established deadlines
• Excellent verbal and written communication skills
• Must be able to work effectively with all levels of management and employees.
• Ability to organize and prioritize assignments and meet established deadlines
• Proficient and accurate data entry skills.
• Ability to deal sensitively with confidential material.
• Ability to work under tight deadlines with flexibility.
• Independent and self-motivated

Licenses and Certifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation preferred

Tools and Technology

• PC computer required

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