Executive Assistant

Santa Clara - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Executive Assistant III Onsite (Santa Clara CA)

Location: Santa Clara CA
Work Arrangement: Onsite minimum 4 days/week
Type: Contract Full-Time (40 hrs/week)
Duration: 3 Months
Start Date: September 22 2025
Experience Level: 5 9 Years

Job Overview

Hitachi Digital is seeking a polished proactive Executive Assistant III to support senior C-level executives in a fast-paced and dynamic environment. The role requires exceptional organizational skills discretion and the ability to manage competing priorities across multiple time zones while maintaining confidentiality and professionalism.

Key Responsibilities

Provide strategic calendar management across multiple time zones and shifting priorities
Coordinate logistics for in-person and virtual meetings including room booking catering and technical setup
Manage complex end-to-end travel arrangements
Prepare and distribute meeting agendas presentations and materials
Manage special assignments setting objectives timelines and collaborating cross-functionally
Organize off-site meetings and departmental events
Serve as liaison between executives and internal/external stakeholders
Perform broad administrative tasks with discretion and accuracy
Support additional duties and special projects as assigned

Required Qualifications

Bachelors degree required
5 years supporting C-level executives in a fast-paced environment
Proficient in Microsoft Office Suite (Word Excel Outlook PowerPoint Teams Skype for Business)
Excellent verbal and written communication skills
High professionalism and ability to handle confidential information
Strong organizational skills and ability to prioritize multiple tasks with attention to detail
Proactive results-oriented mindset and strong ownership
Outstanding interpersonal skills and ability to collaborate within teams

Executive Assistant III Onsite (Santa Clara CA) Location: Santa Clara CA Work Arrangement: Onsite minimum 4 days/week Type: Contract Full-Time (40 hrs/week) Duration: 3 Months Start Date: September 22 2025 Experience Level: 5 9 Years Job Overview Hitachi Digital is seeking a polish...