Senior Assistant, Community Health Sciences

Requirements:

You should have:

• a Bachelor degree from a recognized university
• minimum 12 years of experience in a comparable role ideally supporting senior management
• hands-on administrative experience with responsibilities such as scheduling correspondence documentation and cross-departmental coordination
• strong organizational and time-management skills
• good verbal and written communication abilities
• proficiency in MS Office and online collaboration tools
• ability to coordinate with diverse teams and stakeholders

• attention to detail discretion and professionalism.

  Comprehensive employment reference checks will be conducted.

Introduction:

Aga Khan University chartered in 1983 as Pakistans first private international university is committed to the provision of education research and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan East Africa the United Kingdom and Afghanistan and is a major component of Aga Khan Development Network.

As an equal opportunity employer AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty staff trainees volunteers beneficiaries wider communities and other stakeholders with whom it works including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

The Department of Community Health Sciences (CHS) is the leading unit of its type in Pakistan recognized regionally and internationally for the relevance quality and extent of its work in support of public health and the development of primary health care systems. It comprises of five major operational sections: Epidemiology & biostatistics Health policy & management Population & reproductive health Environmental health & climate change and non-communicable diseases & mental health.

This is a grant-funded contractual position.

Responsibilities:

You will be responsible for:

• maintain calendar regularly and schedule meetings prepare agendas and draft minutes for the PI
• arrange meeting logistics such as venue food stationary and other required items
• assist the PI in formatting reports documents and presentations etc
• assist in getting permission from different organizations department as per PI ongoing work requirement
• draft and manage letters emails and official correspondence
• coordinate with the departmental central team on all administrative matters related to PI
• visit field sites for administrative matters and liaise with departments to organize local and international meetings seminars and conferences
• provide support to the GA in managing periodic online requests and follow-ups with Finance HR PSCMD and other support departments on need basis
• assist with any other assignment as and when required.