Medical Records Technician II

Please note: This recruitment may be used to fill multiple vacancies.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!

This is Full-Time In-Person Position

Please note: These working arrangements are subject to change.

• Reviews received court orders and decides which legal status classification and program are to be entered.
• Checks appropriate databases to ensure patient has not been admitted to CMHHIP before.
• Completes the entire admission in the BEHR including demographic information and insurance information.
• Reviews court order to determine the correct legal status and what criminal charges are to be entered. For current inpatients adds or closes additional legal status to all appropriate databases and notifies hospital staff of additional legal status.
• Obtains necessary documents for admission and subsequent changes of legal status from courts.
• Provides direction to the Admissions Department Administrative Assistants and other Clinical Staff regarding inconsistencies and informs them of the proper corrective action to ensure compliance regarding legal issues.
• Determines accuracy of all legal criminal paperwork by monitoring all legal documents provided by Court Services and Admissions Department upon admission and throughout hospitalization.
• Determines maximum length of stay for incompetent to proceed patients using Colorado Revised Statutes information and enters information in appropriate databases.
• Looks up all court cases in Colorado Court Data Access System.
• Updates all legal information including admission dates docket numbers committing county attorney district attorney judges date of next hearing due date of next evaluation and all other information from court order into appropriate databases.
• Determines circumstances under which patient information can be released using HIPAA regulations.
• Completes change of legal documents and distributes to appropriate staff.
• Manages legal file to ensure all paperwork is current and accurate.
• Scans all court orders and legal documents into the appropriate electronic record Legacy Cube or BEHR.

• Reviews the daily email that contains a report of evaluations mailed to the courts by the Court Services Department and determines which patients need to be discharged and/or readmitted to a different program
• Completes the discharge and/or readmission in both Legacy Cube and BEHR
• Receives daily census via email reviews discharges on the census report and determines which patients need to be changed to a status waiting on the courts decision for next steps (WAITCT or ORWAIT)
• Admits patients to the appropriate program based upon their legal status and whether the competency evaluation is complete
• If the patient discharges on involuntary medications this position must communicate with Pueblo County Court regarding this status upon discharge
• Receives emails from Administrative Staff at Arapahoe Boulder and Denver RISE Programs Denver Health and Peak View regarding census information and which patients need to be admitted and/or discharged from each program
• If the patient is discharged from RISE Denver Health or Peak View determines what outpatient program the patient will need to be admitted to and admits the patient to that program
• Upon receiving emails from Court Services and the Outpatient Restoration Program discharges patients who have had their criminal cases closed by the committing court
• Arranges discharges to the County Jails for patients recommended to be restored for CMHHIP RISE Programs Denver Health and Peak View
• Completes entry of discharge arrangements into Legacy Cube and an auto-email is generated to the treatment teams
• Upon admission to CMHHIP RISE Denver Health or Peak View sends restraining orders to the treatment teams as well as victim information
• Emails restraining orders to the treatment units and RISE Programs upon admission of the patient or upon request of the Treatment Team
• Scans all appropriate information/documents into the BEHR
• Covers duties as needed for other positions for civil patients including change of legal and scanning in orders
• Prepares paperwork to be served on patients by the Public Safety Department
• Sends back the return of service once the paperwork is served

• Maintains updated knowledge of standards: 27-65 Statute CMS JCAHO and Health Department. Assists in onsite survey activities and/or provides assistance to the Director of Quality Management with completion of the Joint Commissions Focused Standards Assessment (FSA) which is submitted to TJC in non-survey years.
• Assists with data entry for standards compliance as needed
• Must make and take multiple calls from attorneys the courts and other stakeholders as part of the daily routine. Responsibility to perform assigned tasks and duties within the scope of practice for this position that do not fall within the realm of duty statements A and B
  

Minimum Qualifications:

Experience Only:

Two (2) years of relevant experience in legal records and court orders

OR

Education and Experience:

A combination of related education certification and/or relevant experience in an occupation related to the work assigned equal to two (2) years

• Experience in Legal Records Management preferred
• Knowledge of Legal terminology
• Experience in interpreting court orders
• Experience entering information into electronic record systems
• Experience with the Colorado Court System

• Background Check-ALL CDHS employees (non-direct contact):
  CBI name check ICON Colorado court database Medicare fraud database Reference checks Professional License verification (licensure requirements) and drug screen (commercial Drivers license)
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

How to Apply

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The Assessment Process

For additional recruiting questions please contact

About Us:

If your goal is to build a career that makes a difference consider joining the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and well-being of the people of addition to a great location and rewarding and meaningful work we offer:

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplementedHealth Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHubstate employee discount program

• Employee Wellness program

• Excellent work-life programs such as flexible schedules training and more

• Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information go to Values:

We believe in a people-first approach:To serve the people of Colorado we develop a culture and work environment that creates an energized inspired and healthy team capable of giving their best to Coloradans.

Balance creates quality of life:We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.

We hold ourselves accountable:We take responsibility through our actions programs and results for the state of health and human services in Colorado.

Transparency matters:We are open and honest with employees our partners the Coloradans we serve and the public.

We are ethical:We abide by what is best for those we serve by doing what is right not what is easy.

Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of diverse backgrounds and abilities.

ADA Accommodations:CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADA Coordinator Nancy Schmelzer at or call 1-.

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER