Executive Admin Assistant

Pay Grade: L

This is a GRANT FUNDED position and subject to available grant funds.

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Who We Are.We protect lives. The Georgia Department of Public Health (DPH) is the lead agency entrusted by the people of Georgia to protect lives and promote healthy lifestyles in communities throughout the state. We are committed to preventing disease injury and disability; promoting health and well-being; and preparing for and responding to disasters.

What We Offer.As a member of the DPH team you will join a group of passionate individuals dedicated to serving Georgians. Regardless of your role you will contribute to protecting lives while enjoying a wide range of benefits.

• Make a Professional Impact Build your career where it matters and protect lives in the community where you live work and play.
• Enjoy Workplace Flexibility Experience flexibility in how you work so you can be your best self for you and the people of Georgia.
• Work with a Dynamic and Diverse Team Collaborate with employees who share ideas and leverage collective strengths.
• Achieve Career Longevity Take advantage of opportunities for learning and development that support a long-term career.
• Take Part in a Hands-on Working Culture Work in a unique culture of active engagement and problem-solving no matter your role.
• Feel Pride in Where you Work Be part of making an impact in public health alongside dedicated people just like yourself.

This is a grant funded position.

Under general supervision provides administrative support to the highest level of administration within the organization. Responsible for scheduling appointments maintaining calendars and managing multiple priorities. Assist in the preparation of reports gathering and researching information preparing presentations coordinating meetings copying and filing preparing notes performing data entry and other special projects as needed. Reviews incoming correspondences to executive and forwards appropriately or based on a knowledge of recipients views may respond for them. Assists in the administration and interpretation of policies and procedures for the organization and department. Maintains confidential information. May act as a spokesperson for departmental inquiries. Performs related responsibilities as required attention of the executive.

Primary Duties & Responsibilities:

• Assists in creating producing updating or disseminating basic information packages fact sheets program newsletters resource guides policy manuals educational programs etc. for use within and/or outside the division/department
• Assists in developing marketing materials (e.g. exhibits and promotional materials)
• Assists in planning and coordinating conferences meetings and special events
• May participate in planning complete special research projects or assist with development and presentation of educational outreach activities
• Receives additional training as required to gain full proficiency and experience in all areas
• May supervise administrative staff assigned to the Laboratory Director or Laboratory Service Directors.
• Provides organizational assistance to management legislators staff and customers

High School diploma/GED and two (2) years of professional-level job-related experience working in an administration-related field.

Preferred Qualifications:

Bachelors degree in business administration or public health or government affairs communications or a related field from an accredited college or university AND Three years of office administration or senior secretarial experience or equivalent combination of experience education and training.

• Three or more years experience providing executive level administrative support or public health or government affairs program management support experience
• A minimum of three years experience coordinating meetings with agency stakeholders and partners at various levels
• Three or more years experience managing correspondence for high level managers or public health officials including drafting documents and maintaining related files of correspondence
• Proficiency working with all Microsoft computer applications and products
• Advanced knowledge of office administration principles and practices or public health administrative processes systems technology and workflow
• Effective written and verbal communication skills
• Leadership and problem-solving skills

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.

The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals.A maximum of 30 minutes of physical activity may be allocated per workday typically in the form of two 15-minute breaks or one 30-minute break.

Employment Information

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.

DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees diplomas licensures and other relevant credentials.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

Relocation assistance is not provided.

In the event of an identified emergency you may be required as a term and condition of DPH employment to assist in meeting the emergency responsibilities of the department.

ADA Statement

DPH is committed to providing access and reasonable accommodation in its services programs activities and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process email .

DPH is an Equal Opportunity Employer

Due to the volume of applications received we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

BENEFITS

Standard Benefits for Full-Time Salaried Employees
In addition to a competitive salary we offer a generous benefits package that includes a flexible schedule training opportunities health insurance employee retirement plan (ERS GSEPS) deferred compensation 13 paid holidays vacation and sick leave paid parental leave dental vision long-term care and life insurance.

Standard Benefits for Part-Time Employees

Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.