Heavy Equipment Parts Administrator
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Job Location:
Fort Myers, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Summary
The Heavy Equipment Parts Administrator is responsible for managing the procurement inventory and distribution of parts and supplies required for the companys heavy equipment fleet. This role ensures that mechanics operators and field crews have timely access to the correct parts supporting safe efficient and cost-effective equipment operations. The Parts Administrator plays a critical role in vendor management recordkeeping and logistics while maintaining strong relationships with shop personnel drivers and leadership.
Key Responsibilities
Parts & Inventory Management
The Heavy Equipment Parts Administrator is responsible for managing the procurement inventory and distribution of parts and supplies required for the companys heavy equipment fleet. This role ensures that mechanics operators and field crews have timely access to the correct parts supporting safe efficient and cost-effective equipment operations. The Parts Administrator plays a critical role in vendor management recordkeeping and logistics while maintaining strong relationships with shop personnel drivers and leadership.
Key Responsibilities
Parts & Inventory Management
- Maintain accurate inventory of heavy equipment parts tools and shop supplies.
- Track usage levels re-order points and forecast future demand to prevent shortages or overstocking.
- Receive inspect and properly store incoming parts and materials.
- Organize and maintain a clean efficient and well-labeled parts storage system.
- Source and order parts from approved vendors ensuring cost competitiveness and timely delivery.
- Negotiate pricing delivery terms and warranty coverage with suppliers.
- Maintain positive working relationships with vendors and escalate issues as needed.
- Coordinate return of defective or unused parts and manage warranty claims.
- Issue parts to mechanics drivers and field crews as requested ensuring proper documentation.
- Coordinate with the Equipment Manager and Shop Foreman to schedule delivery of parts to project sites.
- Track and document all parts usage for work orders maintenance activities and repairs.
- Support mechanics by providing technical data such as part specifications and manufacturer information.
- Maintain detailed records of all transactions including purchase orders invoices and receipts.
- Track and report parts-related expenses against budget.
- Assist in analyzing equipment maintenance costs and identifying trends in parts usage.
- Ensure compliance with company purchasing policies and audit requirements.
- Minimum 35 years of experience in heavy equipment parts administration service writing or dealership/maintenance support.
- Hands-on knowledge of heavy equipment components for Caterpillar Komatsu Volvo John Deere and aggregate processing equipment (crushers screeners conveyors).
- Ability to identify parts by diagram or schematic and work directly with mechanics to troubleshoot part compatibility.
- Prior experience with maintenance management systems (HCSS Equipment360 Fleet Maintenance Pro or similar) strongly preferred.
- Proven track record supporting shop operations in construction mining or aggregate production environments.
- Inventory & Supply Chain Management
- Vendor Negotiation & Relationship Building
- Recordkeeping & Accuracy
- Customer Service Mindset (internal clients mechanics operators managers)
- Problem Solving & Initiative
- Primary Location: Shop/yard office with frequent movement to and from parts storage areas.
- Physical Demands: Regular lifting of parts and supplies (up to 50 lbs) climbing standing and walking in and around shop and yard environments.
- Schedule: Standard business hours with occasional flexibility to support urgent repairs breakdowns or early/late deliveries.
- Conditions: Exposure to shop and yard environments including noise dust grease and outdoor weather. Appropriate PPE is required.
Benefits
- Medical dental vision disability and life insurance after 60 days
- 401(k) matching after 90 days
- Paid vacation after a year of service
- Paid holidays
Required Experience:
Manager
Key Skills
- Abinitio
- Community
- Cost Estimation
- Heavy Equipment
- Barista
- Airlines
About Company
One-of-a-Kind. One Stop. Seagate crafts a convenient, one-of-a-kind experience for every homeowner by orchestrating all aspects of residential development a ...
