Hospitalist Practice Coordinator, 40 Hours, Days

Southbridge, MA - USA

Monthly Salary: $ 21 - 39

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Are you an internal caregiver student or contingent worker/agency worker at UMass Memorial Health CLICK HERE to apply through your Workday account.

Exemption Status:

Non-Exempt

Hiring Range:

$21.90 - $39.42

Please note that the final offer may vary within this range based on a candidates experience skills qualifications and internal equity considerations.

Schedule Details:

Monday through Friday

Scheduled Hours:

8:00am - 4:30pm

Shift:

1 - Day Shift 8 Hours (United States of America)

Hours:

Cost Center:

34000 - 2985 Harrington Hospitalists

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health everyone is a caregiver regardless of their title or responsibilities. Exceptional patient care academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts and a place where we can help you build the career you deserve. We are more than 20000 employees working together as one health system in a relentless pursuit of healing for our patients community and each other. And everyone in their own unique way plays an important part every day.

The Administrative Coordinator is responsible for coordination of day-to-day work activities of assigned administrative staff oversight of department scheduling and related administrative processes to ensure the efficient staffing and patient flow within the department. Has knowledge of all functions performed by the assigned team and distributes and monitors the flow of work to assigned staff. Assesses flow and implements adjustments to maximize efficiency within the department. Acts as a resource for the team.

Performs duties requiring advanced level secretarial and administrative support skills to assist assigned management and other employees as necessary.

I. Major Responsibilities:

1. Provides effective direction and guidance to the administrative staff to ensure efficient operations in accordance with established policies practices and procedures. Provides recommendations to management for the most efficient utilization of assigned staff. As necessary processes standard and non-standard business office administrative paperwork.
2. Conducts team meetings to review workload and assignments and works with staff to resolve issues and foster process improvements.
3. Coordinates staff and patient flow including but not limited to greeting patients handling of incoming calls patient registration scheduling patients collecting co-payments billing insurance verification and referrals through the department to ensure maximum efficiency. As necessary works with clinical staff to ensure proper documentation and appropriate exams for patients.
4. May maintain clinical surgical and/or administrative calendar for assigned management and other employees as necessary. Assists with adhering to schedule coordinating multiple priorities and rescheduling when conflicts arise. Arranges a wide variety of inside and outside meetings special events and activities for assigned management. Prioritizes events.
5. May produce correspondence memos and reports from dictation drafts models etc. Edits material for grammar spelling and format and high quality presentation and style. May prepare high quality presentation graphics (using Power-Point or similar applications software). May assist in administrative process for building new referring physician relationships and practice growth.

II. Position Qualifications:

License/Certification/Education:
Required:
1. Associates degree.

Experience/Skills:
Required:
1. Minimum five (5) years of medical secretary/administrative support experience.
2. Demonstrated leadership experience.
3. Ability to work independently with minimal supervision while managing multiple priorities.
4. Advanced computer skills including Microsoft Office applications.
5. Excellent oral written and interpersonal skills.

Preferred:
1. Previous lead/supervisory experience.
2. Project management skills.

Unless certification licensure or registration is required an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.

Were striving to make respect a part of everything we do at UMass Memorial Health for our patients our community and each other. Our six Standards of Respect are: Acknowledge Listen Communicate Be Responsive Be a Team Player and Be Kind. If you share these Standards of Respect we hope you will join our team and help us make respect our standard for everyone every day.

As an equal opportunity and affirmative action employer UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race color religion gender sexual orientation national origin age disability gender identity and expression protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability please contact us at We will make every effort to respond to your request for disability assistance as soon as possible.

Required Experience:

Are you an internal caregiver student or contingent worker/agency worker at UMass Memorial Health CLICK HERE to apply through your Workday account.Exemption Status:Non-ExemptHiring Range:$21.90 - $39.42Please note that the final offer may vary within this range based on a candidates experience skill...