Legal Assistant

Johannesburg - South Africa

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

At Paymentology we are redefining what s possible in the payments space. As the first truly global issuer-processor we give banks and fintechs the technology and talent to launch and manage Mastercard and Visa cards at scale - across more than 60 countries.

We re looking for a detail-oriented proactive and tech-savvy Legal Assistant / Legal Secretary who thrives on precision structure and proactive support. This role is critical to keeping the Legal team organised responsive and well-coordinated by managing internal workflows documentation team calendars and legal tools. If you thrive in high-trust fast-moving environments enjoy bringing structure to complex workstreams and are eager to contribute to a busy Legal team we want to hear from you. This role will be at the heart of our global Legal team keeping documentation clean redlines crisp and workflows moving across time zones.

Please mote this is a hybrid position for candidates based in Johannesburg with 2 days per week in our Johannesburg office.

What you get to do::

Key Responsibilities:

Monitor and manage the Legal team s pipeline ensuring tasks are triaged assigned and tracked to resolution.
Anticipate team needs and implement systems to prevent administrative bottlenecks or information loss.
Track incoming legal requests from cross-functional teams follow up as needed and maintain visibility on progress and bottlenecks.
Format proofread and prepare standard legal documents to a high standard.
Coordinate document execution via DocuSign ensuring proper signatory routing follow-up and archiving.
Maintain digital records of signed contracts and legal documents in clearly structured repositories with consistent naming and access controls.
Review and finalise redlines and mark-ups with high attention to formatting consistency and version control.
Maintain version histories and audit trails for all contracts and legal files.
Meticulously review clean and finalise redlines and mark-ups.
Ensure accurate version control tracked changes and alignment with team conventions.
Ensure documents are client-ready properly styled and free of formatting inconsistencies or metadata issues.
Coordinating and minuting weekly team meetings and monthly meetings with other teams.
Maintain team shared mailboxes and calendars.
Send meeting invites prepare agendas and track follow-ups or action items from team discussions.
Assist in onboarding new team members with access to legal tools calendars and shared resources.
Serve as the first point of contact for troubleshooting Legal tools.
Support the setup of new workflows templates or folders under the direction of the Legal team leads.
Coordinate access and permissions to legal document repositories to ensure confidentiality and efficiency.
Handle sensitive legal and commercial documents with strict confidentiality and discretion.
Identify recurring legal administration issues and propose improvements.

What you can look forward to::

At Paymentology it s not just about building great payment technology it s about building a company where people feel they belong and their work matters. You ll be part of a diverse global team that s genuinely committed to making a positive impact through what we do. Whether you re working across time zones or getting involved in initiatives that support local communities you ll find real purpose in your work - and the freedom to grow in a supportive forward-thinking environment.

Travel:
< 10%

Requirements :

What it takes to succeed:

Minimum 3 years experience in a legal assistant legal secretary or legal ops support role.
Excellent organisational skills with the ability to manage multiple priorities across a distributed team.
Comfortable working independently yet collaborative in nature someone who thrives on enabling others to move faster with confidence.
Calm under pressure with a flexible service-minded approach to shifting priorities.
Basic understanding of legal terminology contracts and documentation.
Strong attention to detail particularly with written documents versioning and formatting.
Clear communicator both written and verbal with a proactive and collaborative working style.
Tech-savvy with demonstrated experience especially using word pipeline/project tools DocuSign and SharePoint.
Familiarity with legal team workflows in fintech payments or high-growth technology environments.
Experience working with legal templates contract repositories or intake pipelines.
Prior exposure to sprint or agile-style team operations.

Education & Experience:

At least 3 years experience in a similar role with references.
Additional secretarial or legal admin training preferred.
Certificate diploma or degree in Legal Studies Paralegal Studies Business Administration or a related field is advantageous.

Remote Work :

Yes

Employment Type :

Full time

At Paymentology we are redefining what s possible in the payments space. As the first truly global issuer-processor we give banks and fintechs the technology and talent to launch and manage Mastercard and Visa cards at scale - across more than 60 countries.We re looking for a detail-oriented pro...