Corrigo CMMS Manager

Job Title

Job Description Summary

Job Description

• The CMMS Manager manages the asset/maintenance database and has responsibilities that include servicing and administration for the clients day-to-day maintenance operations. This position assists in the development of written and oral reports and presentations development of standard maintenance processes support of system development modifications and related administration. Responsibilities include but are not limited to: the input of equipment assets preventative maintenance data building inspections as well as establishing preventative maintenance schedules on depth knowledge of the CMMS modules feeding dashboards and reporting tools. Working closely with client and company Facilities Management on commissioning activities prepare LOEs develop related reports and training for facility addition this role will partner with Account Leadership to develop and launch projects and programs leveraging technology to ensure consistent execution and on time delivery of contract obligations. Knowledge administration and integration support of CMMS Business Intelligence software 3rd party Middleware and data warehousing and API/SFTP integrations with these applications and other tech systems or associated programs supported by these systems.

Responsibilities

• Facilitate client meetings between facilities maintenance and facility engineering staff to coordinate equipment and space turnover activities
• Assist in the development of draft analytics presentation materials and communications relative to CMMS
• Manages document processing and recordkeeping data input terminology and nomenclature standards abstracting and reporting
• Development of SOP flowcharts & procedures for maintenance activities or processes relative to CMMS and facility management; ensures proper upkeep and filing of these documents
• Perpetually reviews and ensures data integrity in CMMS using standard audit and control methods
• Develops and uses logical CMMS layout concepts to provide ease of finding assets & PMs
• Ensures that the data on equipment transfers or change outs is complete and stored properly
• Performs other data updates as directed by the Facilities Maintenance & Engineering Managers
• Ensures consistent correct system applications standardization and provides necessary training to all users; strong competency in leading large online trainings
• Creates complete and accurate spare parts and consumables listings for asset records and consumption features in the CMMS; leads efforts to utilize consumption modeling in CMMS
• Ensures that OEM manuals and warranties are recorded in appropriate places in CMMS
• Creates PM tasks for new equipment in the CMMS and updates existing to ensure standard PM delivery across the account; perpetually audits PMs for consistent scheduling and cycling
• Creates requested CMMS reports and submits them to account or client management as needed
• Develops custom CMMS reports based on proactive engagement with FM Leadership and Client
• Supervises the workflow procedures for the work order and other approval processes therein
• Prepares the periodic KPI reports for maintenance management
• Maintains and audits the CMMS dispatch matrix for all sites
• Ensures SLA and Business Clocks are aligned for proper work order metrics and management
• Initiates plans executes monitors controls and closes assigned projects. Provide analysis and consultation to determine project requirements scope and application of industry based best practices.
• Troubleshoot project problems and develop plans to adhere to timelines and budgets. Anticipate risks and issues. Establish options and solutions considering impact of decisions. Know when to escalate to seek leadership guidance and provide options.
• Implement change control procedures when needed to evaluate seek approval of and communicate changes in scope timeline or budget.
• Develop documentation and deliverables in accordance with project management methodology. Ensure audit trails and sign-offs are in place for each project.
• Maintain effective communications with supervisor stakeholders client vendors (if applicable) and appropriate account personnel.
• Identify establish and maintain excellent business relationships. Communicates recommendations for decision makers.
• Exhibit negotiation skills with internal department project team vendors and business. Understand audience. Communicate up down and across the team.
• Demonstrate critical thinking skills possess in depth understand of the Facility Management business and facilitate decisions based on whats best for the account and client.
• Demonstrate a focus on continuous improvement in CMMS Management
• Comprehensive knowledge of CMMS methodology governance and industry best practices
• Experience-based approach to risk aversion risk management and change control.
• Demonstrated ability to think outside the box to solution and pivot as needed to meet customer business objectives within constraints of scope
• Ability to manage multiple workstreams concurrently and looking at the bigger picture of impacts to delivery and scope

Requirements

• Preferred Associates Degree with 3-5 years work experience in a Facility Management Corporate Real Estate environment
• 5 years experience in CMMS management at least 3 years managing Corrigo CMMS
• Ability to read and understand O&M Manuals Warranties
• Excellent written and verbal communications skills
• Experience and proficiency in inputting and researching various data formats and creating reports
• Preferred experience with Google Suite & Smartsheet

• Experience and proficiency with all Microsoft Office programs including:
  • Excel (Mastery)
  • Word (Proficiency)
  • Outlook (Proficiency)
  • PowerPoint (Proficiency)
  • Visio (Desired)
  • Sharepoint (Desired)

Physical Requirements

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
• Regularly required to talk hear and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities allowing reading of printed material graphics and computer displays
• Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability protected veteran status or any other characteristic protected by state federal or local law.

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