Administrative Coordinator Business Operations - Hybrid

Washington D.C., MD - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

Our client an Am Law 100 firm has an immediate opening for an Administrative Coordinator to support the Managing Director of Business Operations in the Washington DC office. This role provides administrative organizational and analytical support to Business Operations leadership including the Director of Travel and Director of Real Estate in support of Firmwide initiatives and projects.

Key Responsibilities

Provide administrative and organizational support for operations real estate/facilities and travel departments.
Assist with managing the travel inbox: responding to inquiries preparing reports and ensuring excellent service to firm travelers.
Prepare and maintain reports spreadsheets and presentations including building complex charts and data visualizations in Excel and PowerPoint.
Coordinate scheduling of meetings and events; manage calendars and related logistics.
Maintain accurate files spreadsheets and databases; generate high-quality reports for senior leadership.
Assist with updating department policies procedures and systems.
Handle confidential and sensitive information with discretion.
Support multiple initiatives and projects simultaneously across business operations.
Collaborate with cross-functional teams across firm offices.
Work beyond scheduled hours as required and handle additional projects as assigned.

Required Proficiencies

Intermediate-to-advanced Excel skills with the ability to build complex reports charts and spreadsheets.
Proficiency in MS PowerPoint with experience preparing professional presentations.
Strong skills in MS Word Outlook and web-based conferencing applications.
Ability to manage confidential and sensitive information with discretion.
Excellent communication writing and organizational skills; detail-oriented and resourceful.

Qualifications

Associates degree required; Bachelors degree preferred.
At least 3 years of administrative office experience; experience within a law firm professional services accounting banks.
Demonstrated longevity and consistency in prior roles.

Full benefits & bonus eligible

Please note this is not a clerical position.

They are seeking candidates with strong Excel skills who are able to create spreadsheets and gant charts etc. They will also be assisting their travel and real estate/facilities teams with various projects.

Our client an Am Law 100 firm has an immediate opening for an Administrative Coordinator to support the Managing Director of Business Operations in the Washington DC office. This role provides administrative organizational and analytical support to Business Operations leadership including the Direct...

Key Responsibilities

Provide administrative and organizational support for operations real estate/facilities and travel departments.
Assist with managing the travel inbox: responding to inquiries preparing reports and ensuring excellent service to firm travelers.
Prepare and maintain reports spreadsheets and presentations including building complex charts and data visualizations in Excel and PowerPoint.
Coordinate scheduling of meetings and events; manage calendars and related logistics.
Maintain accurate files spreadsheets and databases; generate high-quality reports for senior leadership.
Assist with updating department policies procedures and systems.
Handle confidential and sensitive information with discretion.
Support multiple initiatives and projects simultaneously across business operations.
Collaborate with cross-functional teams across firm offices.
Work beyond scheduled hours as required and handle additional projects as assigned.

Required Proficiencies

Intermediate-to-advanced Excel skills with the ability to build complex reports charts and spreadsheets.
Proficiency in MS PowerPoint with experience preparing professional presentations.
Strong skills in MS Word Outlook and web-based conferencing applications.
Ability to manage confidential and sensitive information with discretion.
Excellent communication writing and organizational skills; detail-oriented and resourceful.

Qualifications

Associates degree required; Bachelors degree preferred.
At least 3 years of administrative office experience; experience within a law firm professional services accounting banks.
Demonstrated longevity and consistency in prior roles.

Full benefits & bonus eligible

Please note this is not a clerical position.