Multi-Site Facilities Manager

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Role Purpose

We have an exciting opportunity for a Multi-Site Facilities Manager to join our account team in France. You will be responsible for managing facilities operations across 10 sites totaling approximately 20000 m encompassing both office and industrial premises spread throughout France.

This role requires 3-4 days per week on-site presence across the portfolio with regular travel between locations offering 1-2 days optional working from home for administrative tasks and planning activities.

As the on-site key point of contact youll work directly with site managers to ensure exceptional service delivery while managing a diverse portfolio that requires strategic multitasking and regular travel between locations. Reporting to the Regional FM youll play a crucial role in strengthening compliance health & safety standards and driving cost optimization across the portfolio.

What This Job Involves

Multi-Site Portfolio Management

• Overall responsibility for 10 Xerox sites across France (mixed office and industrial facilities)
• Regular travel between sites to ensure consistent service delivery and relationship management
• Adapt management approach to varying site sizes and operational requirements
• Manage portfolio changes and size variations as business needs evolve

Team Leadership & Development

• Direct management of one Facilities Coordinator
• Oversight of reception staff and vendor teams across multiple locations
• Develop and sustain a high-quality motivated team capable of multi-site support
• Build and maintain an environment that supports teamwork and performance excellence

Client/Stakeholder Management

• Primary liaison with site managers across all 10 locations
• Proactively engage with stakeholders to exceed client expectations
• Manage multiple simultaneous requests from different sites effectively
• Navigate union interactions and French workplace representative requirements
• Ensure seamless communication across distributed portfolio

Enhanced Compliance & Health & Safety Focus

• Strengthen compliance frameworks across all sites
• Ensure adherence to French regulatory requirements and statutory obligations
• Implement and maintain robust health & safety programs
• Drive continuous improvement in safety standards and risk management
• Manage site-specific statutory and PPM schedules across the portfolio

Vendor & Contract Management

• Coordinate multiple vendor services across sites: janitorial reception services and engineering.
• Conduct regular vendor review meetings focusing on KPIs and service delivery consistency
• Ensure vendors meet varying requirements across portfolio

Financial Management & Cost Optimization

• Manage site budgets and ensure financial operations meet targets
• Identify opportunities for economies of scale across multiple locations
• Implement cost-effective solutions while maintaining service quality

Technical & Operations Management

• Manage M&E deliverables across diverse facility types
• Oversee maintenance operations for both office and industrial environments
• Maintain Corrigo system accuracy for all sites

Sound Like You

Essential Experience & Skills

• Language Requirements: Fluent French and English (both essential for day-to-day operations and stakeholder management)
• Strong organizational and methodical approach - critical for multi-site portfolio management
• Proven facilities management experience ideally across multiple sites
• Strong multitasking abilities with experience managing simultaneous requests
• Excellent stakeholder management skills with site managers and diverse teams
• Experience with vendor management across different service categories
• Budget management and cost optimization experience
• Strong PC literacy and proven ability to manage operations using various systems
• Knowledge of critical facilities and basic technical aspects (HVAC chillers fire protection M&E BMS)
• Comfortable with regular travel across France

Desirable Qualifications

• Health & safety certifications (or willingness to obtain)
• Familiarity with French regulatory compliance (training provided)
• Experience with union interactions and French workplace relations
• Multi-site or portfolio management experience
• Continuous improvement initiative experience

Personal Characteristics

• Exceptional multitasking ability - capable of managing multiple site requests simultaneously
• Highly organized and methodical - essential for managing complex multi-site operations scheduling and prioritizing diverse requirements across 10 locations
• Flexible working approach - committed to 3-4 days on-site presence with optional 1-2 days working from home
• Travel flexibility - comfortable with regular inter-site travel across France
• Strong communicator with excellent presentation skills in both French and English
• Customer satisfaction focused with passion for service excellence
• Self-motivated confident and energetic approach
• Ability to effectively deal with stressful situations across multiple locations
• Strongly goal-oriented with focus on cost optimization and compliance improvement
• Collaborative team player able to work effectively across distributed teams

What You Can Expect From Us

Youll join an entrepreneurial inclusive culture where we succeed together across the desk and around the globe. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career recognition wellbeing benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career managing a dynamic multi-site portfolio with opportunities for continuous learning and professional growth.

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If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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