Payroll Manager

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add modify change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Manages and participates in all activities related to the Districts in-house payroll function including the pre- and post-payroll audits preparation and review of quarterly and annual tax reports and returns implementation of periodic District-wide salary and benefit changes within the payroll system preparation of a variety of reports schedules and reconciliations; collaborates with external and internal audits and ensures compliance with applicable federal state and local laws rules and regulations; coordinates assigned services and operations with those of other divisions and outside agencies.
• Plans organizes assigns supervises and reviews the work of payroll staff; trains staff in work procedures; evaluates employee performance counsels employees and effectively recommends initial disciplinary action; assists in selection and promotion.
• Participates in the development of goals objectives policies and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.
• Monitors activities of the payroll work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; and implements improvements.
• Conducts complex payroll calculations and performs various audit and verification procedures related to processing the Districts payroll; ensures employee deductions and garnishments are properly calculated processed and reported; oversees the reconciliations of payroll accounts and employee benefits and performs corrections through payroll adjustments when necessary to resolve discrepancies.
• Manages communication and processes among payroll accounting and human resources to ensure employees job records are entered into the payroll system in an accurate and timely manner.
• Manages communication within the Payroll Department to ensure smooth and efficient payroll activities streamline payroll processes and prevention of duplicate efforts.
• Oversees the preparation organization and maintenance of complex technical and confidential payroll records logs files payroll and statistical reports; reviews reports and documents for accuracy completeness and conformance to applicable rules and regulations.
• Oversees the Districts payroll annual roll process including updating health and welfare benefit rates for the budget and payroll rolls; prepares the annual sick and vacation leave accrual roll audits payroll reports and coordinates the processing and disbursement of information with Human Resources Budget and Fiscal staff.
• Monitors changes in regulations and technology that may affect assigned functions and operations; tests and implements upgrades of automated enterprise application systems; implements payroll related emerging technologies; implements policy and procedural changes after approval.
• Investigates and responds to complaints and inquiries from employees other divisions and agencies; recommends corrective actions to resolve issues.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of payroll management.
• Maintains files databases and records related to payroll leaves benefits and employment contracts; prepares a variety of written reports memoranda and correspondence.
• Works productively and cooperatively with others by demonstrating respect patience and equitable treatment of all internal and external customers.
• Ensures staff comply with District and mandated safety rules regulations and protocols.
• Performs other duties as assigned.

Education and Experience:
Any combination of training and experience that would provide the required knowledge skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:

• Equivalent to a bachelors degree from an accredited college or university with major coursework in accounting finance business administration or a related field.

• Five (5) years of increasingly responsible payroll and employee benefit experience of which two (2) years must have been in a lead or supervisory capacity.

• None.

QUALIFICATIONS
Knowledge of:

• Operations services and activities of a comprehensive payroll management system encompassing multiple employee groups with different compensation and benefits practices.
• Principles and practices of employee supervision including work planning assignment review and evaluation discipline and the training of staff in work procedures.
• Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of payroll management and its integration with finance accounting auditing and reporting functions.
• Methods and techniques of calculating employee benefits wage garnishments and premium pays consistent with the provisions of bargaining unit agreements or individual contracts.
• Record keeping information processing requirements and rules and policies related to the production of an employee payroll.
• Applicable federal state and local laws regulatory codes ordinances and procedures relevant to assigned area of responsibility.
• California Public Employees Retirement System and California State Teachers Retirement System laws procedures and reporting requirements.
• Techniques for effectively representing the District in contact with government agencies community groups and various business professional educational regulatory and legislative organizations.
• District and mandated safety rules regulations and protocols.
• Principles and practices of auditing payroll documents.
• Techniques of providing a high level of customer service by effectively interacting with students staff faculty representatives of outside organizations and members of the public including individuals of diverse academic socio-economic ethnic religious and cultural backgrounds physical ability and sexual orientation.
• The structure and content of the English language including the meaning and spelling of words rules of composition and grammar.
• Modern equipment and communication tools used for business functions and program project and task coordination including computers and software programs relevant to work performed.

• Select and supervise staff provide training and development opportunities ensure work is performed effectively and evaluate performance in an objective and positive manner.
• Assist in developing and implementing goals objectives practices policies procedures and work standards.
• Evaluate and develop improvements in operations procedures policies and methods.
• Interpret apply explain and ensure compliance with applicable federal state and local laws rules regulations policies and procedures.
• Review payroll and other financial documents for completeness and accuracy.
• Evaluate and interpret complex statistical narrative and financial data; present findings and make recommendations.
• Make accurate arithmetic financial and statistical computations.
• Research assess and implement innovative technologies and procedures.
• Establish and maintain a variety of filing record-keeping and tracking systems.
• Effectively represent the division and the District in meetings with governmental agencies and various businesses professional and regulatory organizations and in meetings with individuals.
• Independently organize work set priorities meet critical deadlines and follow-up on assignments.
• Use tact initiative prudence and independent judgment within general policy procedural and legal guidelines.
• Effectively use computer systems software applications and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely both orally and in writing using appropriate English grammar and syntax.
• Demonstrate sensitivity to and understanding of the diverse academic socio-economic ethnic religious and cultural backgrounds of community college students.
• Establish maintain and foster positive and effective working relationships with those contacted in the course of work.