Administrative Assistant College of Bible and Language & Literature

Edmond, OK - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Administrative Assistant - College of Biblical Studies and Church Resources

OC Mission and Purpose:Oklahoma Christian Universityeducates mentors and inspires learners to fulfill their God-given potential. OC is committed to hiring employees actively engaged in Christian discipleship as we strive to create an employment culture that encourages faculty and staff to lean into the universitys Christian mission emphasizing authenticity and unity not uniformity. We encourage you to explore our beliefs to determine if our mission is your calling

Responsibilities and Skills:

Excellent communication skills (written and oral) to interact effectively and diplomatically to

obtain and convey information.

Demonstrate organizational skills and ability to sustain productivity under the pressure of a

heavy workload with multiple priorities and competing deadlines.

Ability to manage multiple projects derived from different constituencies.

Ability to work independently and proactively follow through on assignments take the

initiative and work in a team-oriented environment.

Sustain productive mutually respectful and collaborative interpersonal relationships with

administrators faculty staff and students.

Strong troubleshooting and problem-solving skills.

Demonstrate skill in writing reports memoranda and proposals appropriately organized

detailed logical grammatically and factually correct; accurate and neat work with minimal

direction or supervision.

Intermediate aptitude with computer software (e.g. Microsoft Word Excel and PowerPoint;

and Google Docs Sheets and Forms) and ability to learn new computer skills and programs.

Familiarity with University policies and procedures is preferred.

Serve as a liaison between the Chair and other constituencies within School (current and

prospective faculty staff and students) other departments in the University as well as

outside contacts (e.g. other colleges and universities agencies and the business

community).

Serve as a liaison between all faculties full-time and adjunct to provide room assignments

supplies equipment and other support.

Draft and edit reports and conduct research on special projects as requested by the Chair.

Assist with data analysis by gathering data and preparing the basic spreadsheets. Examples

include tracking enrollment faculty load balancing student/faculty ratios etc.

Work closely with the Chair to meet the objectives of the budgetary financial and planning.

Reconcile the department credit card and maintain a record of receipts.

Manage the Chairs calendar by booking appointments and ensuring it is balanced.

Supervise student workers.

Input and maintain course schedules in Colleague each term confirm class assignments

with the faculty and distribute any changes in the schedule to appropriate staff.

Import current-term information into Colleague for schedule preparation and delete any

courses no longer being offered.

Prepare and post a schedule of each classroom and faculty office hours.

Maintain quality control of Colleague data related to the schedule including faculty status

(full-time/adjunct) and assignment of units. Adjust the data as needed.

Prepare Adjunct memorandums.

Serve as a resource for adjunct faculty.

Organize and promote special events such as Vision Lectureship for Church Resources

Manage Church Resources budget

Perform other duties as assigned

Timetable:Application review is underway and will continue until the position is filled. To apply please click the button below.

Oklahoma Christian University does not unlawfully discriminate based on race color age sex disability or national or ethnic origin in employment opportunities employment admissions or the provision of services in keeping with applicable state and federal laws. Accordingly subject to the following requirements the University actively seeks to diversify its employee and student base. Oklahoma Christian University is affiliated with the fellowship of the Church of Christ. A Board of Trustees controls the University all members of the Church of Christ. The University operates within the Christian-oriented aims ideals and religious tenets of the Church of Christ as taught in Holy Scripture. Thus as a religiously-controlled institution of higher education Oklahoma Christian University is exempt from compliance with some provisions of specific civil rights laws including some requirements of Title IX of the Education Amendments of 1972 and Title VII of the Civil Rights Act of 1974. In addition the University intentionally claims and protects its rights to hire co-religionists and individuals who share and support the mission of the University.

Administrative Assistant - College of Biblical Studies and Church ResourcesOC Mission and Purpose:Oklahoma Christian Universityeducates mentors and inspires learners to fulfill their God-given potential. OC is committed to hiring employees actively engaged in Christian discipleship as we strive to c...