Department Support Assistant, Jewish Hospital, Transplant Clinic
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Job Location:
Louisville, KY - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Primary Location:
JHHS - Jewish Hospital - UMCAddress:
200 Abraham Flexner Way Louisville KY 40202Shift:
First Shift (United States of America)Job Description Summary:
The department support assistant performs routine clerical and reception duties coordinates meetings and appointments keeps office areas stocked and equipment in working order.. Responsible for ensuring smooth operations on a day-to-day basis for assigned area. Assists with departmental and hospital-wide meetings including minutes as required. needed. May be responsible for time and attendance records and personnel files. May also monitor or maintain budget and grant information analyze department needs and forecast expenditures. May assist in program recruitment activities.Job Description:
Essential Functions:
Answer phones greet appointments or visitors
Maintains schedule of meetings and appointments
Prepares expense reports reconciling charges with receipts ensuring that they meet UofL Health policy requirements
Provides Clerical Support which may include composing routine correspondence and documents for signatures/approvals by others as requested and/or finalize correspondence and document drafts by others maintaining adequate office supplies copying filing and distributing documents sorting mail and faxing documents
Schedules meetings compile agendas and background materials takes minutes and ensures that meeting assignments are complete on schedule; coordinates use of office and conference rooms by scheduling users and if required ordering A/V equipment and catering; ensures that all conference rooms are clean and ready
May be responsible for accurate entries in the hospital application regarding time attendance and payroll including: Attendance call-ins and corrections and exception tracking (tardies badge errors etc.) handling validation issues
Other Functions:
Prepares spreadsheets and PowerPoint presentations
Update monthly calendars with physician or director activities
Assists with maintaining departmental unit specific policies/procedures and schedules of updates: formats and enters approved department policies on line
If applicable ensures bonus charge or on-call is reported for employees as needed and demonstrates understanding of activity codes and pay codes and how they affect the balancing grid for staffing coverage and is responsible for Editor sign-off of payroll prior to the cutoff time for the pay period
Maintains compliance with all company policies procedures and standards of conduct
Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
Performs other duties as assigned
Additional Job Description:
Key Skills
- Machine Shop
- Civil Project Management
- Content Development
- Biomedical
- Maintenance Engineering
About Company
UofL Health – Comprehensive Spine Center offers specialized care for patients with chronic back pain and complex spinal conditions. As part of UofL Health – Brain & Spine Institute, we are at the forefront of advanced spinal care, providing a full range of services.
