Administrative Services Officer - Hospital Purchasing/Contracts Department

The County of Riversides Purchasing Unit at Riverside University Health System (RUHS) Medical Center is seeking an Administrative Services Officer to join our team in Riverside.

The Administrative Services Officer will drive operational improvements and ensure compliance within RUHSs Purchasing Contracting and Value Analysis units. This role supports RUHSs mission by managing critical hospital service and supply contracts overseeing public works procurement processes and ensuring regulatory compliance with County State and Federal requirements.

The ideal candidate will bring extensive experience with governmental contracts and compliance a strong understanding of public works contracting and a proven background in value analysisassessing the cost-effectiveness of supplies equipment and services. The selected candidate will also supervise contract administration develop and monitor budgets lead staff and prepare and process Form 11 Board Letters. This position will be required to travel frequently between several of our locations in Riverside and Moreno Valley.

• Experience with governmental contracts and compliance requirements
• Knowledge of public works contracting processes and regulations
• Background in value analysis assessing cost-benefit and effectiveness of supplies equipment or contracted services
• Experience developing and administering hospital service and supply contracts
• Knowledge of Form 11 preparation (Board Letters) and County approval processes
• Experience using PeopleSoft for purchasing budgeting procurement or contract administration
• Proficiency with SAP software for contract monitoring

Meet the Team!

Riverside University Health System (RUHS)- Medical Center: A leading provider of acute care advanced medical treatments and surgical services offering state-of-the-art facilities and compassionate patient care.

Resolve varied administrative problems and direct work in accounting budget preparation and control lease negotiation collections supply personnel payroll office services and general business activities of the department.

Prepare and assemble budget documents for administrative review; review expenditures for compliance with approved budget plan.

Interview and recommend on employment of job applicants.

Plan organize and manage office service units such as the general and fiscal clerical duplication service communications service supply room central files information units and the coordination of building maintenance services.

Develop and approve programs for the effective utilization of office space forms supplies equipment and other property.

Make cost and procedures studies of services and maintenance operations and make changes to promote more efficient production; develop production standards.

Revise procedures and manuals and direct the instruction in their use.

Supervise the keeping of property records and requests for purchase of major items of new property or repair of existing property.

Confer with representatives of other agencies in County departments on administrative fiscal and budgetary reports.

Education:Graduation from an accredited college or university with a bachelors degree preferably with a major in accounting business or public administration finance or a closely related field to the assignment. (Administrative paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience:Three years of professional administrative experience which must include a minimum of two years in a lead or supervisory capacity.

APPLICATION INFORMATION

Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).

Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs including H1-B visas and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .

If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.