Audition and Recruitment Specialist
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Job Location:
Norman, OK - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The School of Dance is in need of a part-time Audition and Recruitment Specialist to process applications for the school
Under general supervision performs administrative support-oriented job duties to include but not limited to resolving routine questions and problem filing maintenance scheduling appointments reception inventory management typing and correspondence.
- Maintains office files that may be of a confidential nature.
- Schedules various appointments for office personnel and ensures administrative details are completed.
- Receives incoming calls for office personnel and refers to appropriate person.
- Records messages or responds to caller with routine information.
- Serves as a contact person for other employees or the outside public.
- Provides information regarding location or availability of materials resources and services.
- Monitors and orders supplies for the office and completes requisitions.
- Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.
- Prepares various reports and makes copies and assembles materials.
- May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
- Collects time sheets enters into PeopleSoft tracks leave completes ETRs and special pays.
- Opens routes and prepares incoming and outgoing mail.
- May run errands for the department.
- Plans and organizes meetings and programs.
- Makes travel arrangements.
- Performs related duties as assigned to successfully fulfill the function of the position.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Education and Experience: High School Diploma or GED AND:
- 24 months office clerical or administrative experience
Skills:
- Knowledge of office procedures
- General office and customer service skills
- Knowledge of Microsoft Office Suite (Outlook Excel and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented for accuracy of data and information
- Ability to multitask be organized and self-motivated
- Ability to work in stressful situations
- Ability to communicate verbally and in writing
- Maintains office files that may be of a confidential nature
- Schedules various appointments for office personnel and ensures administrative details are completed
- Receives incoming calls for personnel and refers to appropriate person
- Records messages or responds to caller with routine information
- Provides information regarding location or availability of materials resources and services
- Monitor and order supplies for the office and completes requisitions
- Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel
- Prepares various reports and makes copies and assembles materials
- May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight
- Collects time sheets enters into PeopleSoft track leave completes ETRs and special pays.
- Opens routes and prepares incoming and outgoing mail
- Plans and organizes meetings and programs
- Makes travel arrangements
- performs related duties as assigned to successfully fulfill the function of the position
Certifications: None
Advertised Physical Requirements:
- Sit for prolonged periods
- Communicate effectively and listens
- Engage in repetitive motion
- Use of computer and telephone
- Stand stoop bend and reach.
- Standard office environment
Departmental Preferences:
- Bachelors degree preferred
- Experience with Excel
- Experience in communication with students and prospective students at a university
- Effective Verbal and written communication skills
- Basic math and computer skills including proficiency in navigating and maintaining excel spreadsheets
- Some travel required for recruiting
- Detail oriented for accuracy of data and information
- Highly organized and ability to handle multiple projects and deadlines
- Ability to communicate well and build rapport with students faculty and staff
- Ability to read and interpret policy as well as State and Federal regulations
- Customer service skills
- Answering phone calls and email inquiries related to our degree program
- Coordinate recruiting events through Get Accepted platform to promote dance
- Organizing on-campus audition days/events
- Coordinating responses to auditions
Supervision: Student employees
Special Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.
Required Experience:
IC
Key Skills
- Culinary Experience
- Sales Experience
- Time Management
- Microsoft Office
- Taleo
- ATS
- HR Sourcing
- Interviewing
- Microsoft Outlook
- Relationship Management
- Human Resources
- Recruiting
