Records & Reports Administrative Assistant

Position Description

Mission

The Mission of the Harris County Institute of Forensic Sciences is to provide medical examiner and crime laboratory services of the highest quality in an unbiased manner with uncompromised integrity.

Vision

To provide consistent quality death investigation and laboratory analysis for the benefit of the entire community.

To create a technological strongpoint for legal agencies to facilitate justice in criminal and civil proceedings.

To establish an academic environment for training in the field of Forensic Science.

Brief Records & Reports Administrative Assistant Overview:

The Administrative Assistant generally provides administrative and clerical support to various assigned Divisions within the Department cross-trains to provide coverage for Administrative Coordinators in other sections and coordinates activities with administrative staff and supervisors. This particular position will primarily work in the Records & Reports section of Administration.

Duties & Responsibilities:

• Provides general administrative and clerical support as needed/directed. Specific responsibilities will vary depending on area of Department assigned to but could include report proofreading record management scanning and/or maintaining case files and other records and documents receiving and responding to incoming calls / emails receiving and distributing mail to appropriate areas providing calendar and meeting schedule support and general customer service to coworkers and the public

• Performs data entry into various databases including the countys financial and human resources system and the Departments LIMS. Disseminates reports from extracted data constructs text reports graphical charts or presentations based on the data

• Assists with Department procurement and reimbursement process including drafting and processing of purchase requests

• Processes subpoena requests discovery requests court appearances and open records request to include communication with various managers attorneys family members independent laboratories and criminal justice agencies

• Cross-trains on other responsibilities to ensure coverage of administrative staff. Coordinates with other administrative staff to ensure tasks are completed in a timely and consistent manner

Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email .
This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Requirements

All applicants must register and take the HRT Clerical Skills Test and score a minimum of 85% with a typing speed of 30 wpm and 85% accuracy.

see testing instructions in the General Information section below.

NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.