Special Services Administrative Assistant

Sapulpa, OK - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

POSITION TITLE:Special Services Administrative Assistant

SUPERVISOR: Director of Special Services

EMPLOYMENT STATUS: Full-time

QUALIFICATIONS:

A minimum of a high school diploma or GED is required
Education or equivalent experience and training are preferred
General office skills experience preferred
Experience and ability to function in a variety of word processing spreadsheet and database software
Satisfy all district requirements with regard to physical health and citizenship

JOB SUMMARY:

Provide administrative assistance to the Director of Special Services while maintaining confidentiality in school/business matters. Ensure all federal/state guidelines associated with IDEA and Section 504 are followed. Able to assume responsibility without direct supervision exercise initiative and good judgment in making decisions and perform other duties as assigned.

ESSENTIAL JOB FUNCTIONS (to include but not limited to):

Screen telephone inquiries respond to email requests and field department questions
Excellent organizational skills communication skills and time management skills
Possess the ability to exercise independent judgment in all aspects of the position and to deal with changing priorities
Ability to work independently and in cooperation with members of the community and school system
Manage multiple tasks efficiently and effectively in stressful situations
Maintain extensive oral and written communication skills
Prepare requisitions/purchase order requests and notify once encumbered
Manage invoices receipts and required documentation for federal IDEA claims
Work with EdPlan and the Student Information System (SIS) entering and retrieving data as directed
Process Social Security Disability requests and provide documentation in a timely manner
Order inventory and distribute materials to appropriate programs/sites
Assist in the preparation of department claims time and effort sheets reports presentations etc.
Assist in maintaining contracts timesheets transportation service agreements etc.
Assist in scheduling organization and set-up of district training and events
Work closely with the Enrollment Center to determine students IDEA and Section 504 status
Maintain and update a directory of surrounding district contacts for records requests
Request confidential records for incoming students follow up with subsequent request in a timely manner and maintain/update incoming records spreadsheet
Manage IDEA and Section 504 transfer requests follow up with parent/guardian by phone and written correspondence as needed
Work with special services department in regard to registration/reservation transportation/mileage per diem payment/reimbursement and required documentation for PD/training activities
Maintain and update records for state Tier 2 paraprofessional requirements
Maintain confidential IDEA and Section 504 records and files
This work may involve sitting standing and walking and requires the ability to crouch bend kneel grasp and lift up to 40 lbs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

POSITION TITLE:Special Services Administrative AssistantSUPERVISOR: Director of Special ServicesEMPLOYMENT STATUS: Full-timeQUALIFICATIONS:A minimum of a high school diploma or GED is requiredEducation or equivalent experience and training are preferredGeneral office skills experience preferredExper...