Management Analyst

Management Analyst salary: $45.9486 - $61.5756/hour ($95573.09 - $128077.25/year)
4/10 work schedule (Mon - Thur) 6:30 am - 5:00 pm

Summary/Objective

Under administrative direction the Management Analyst performs highly complex administrative financial operational and management analyses to support City programs projects and initiatives. The position is responsible for conducting research policy analysis and program evaluation; developing and implementing administrative procedures; overseeing budgeting grants contracts and project management efforts; and making recommendations to enhance department and citywide efficiency and effectiveness.

The Management Analyst may supervise and provide direction to subordinate employees including but not limited to Administrative Analysts Administrative Assistants and other professional technical and administrative staff as assigned. This classification is distinguished by its responsibility for advanced analytical work often serving as a project lead or subject matter expert within assigned functions. The role requires sound independent judgment strong initiative and the ability to manage multiple priorities in a dynamic work environment.

Essential Job FunctionsThe duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the class. Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions:

1. Conduct complex research and analysis concerning organizational structure staffing operations procedures policies and financial data; makes recommendations to improve department and citywide processes.
2. Plan develop and manage special projects initiatives and programs ensuring alignment with department and city objectives.
3. Provide training technical support and group presentations to employees executive management and elected officials regarding operational policies and procedures.
4. Manage supervise train and evaluate professional para-professional technical and administrative support staff as assigned.
5. Direct and coordinate the fiscal and analytical operations of the department which may include but are not limited to the functions of budgeting fiscal control accounting purchasing personnel grant preparation and analysis contract administration capital improvements and computer operations.
6. Prepare or supervise the preparation of the departmental budget; review analyze and compile budgets of various programs or divisions; explain needs and provide justifications for items; review and decide on expenditure requests and budget variances.
7. Identify and secure grant funding opportunities prepares grant applications and ensures compliance with reporting requirements.
8. Manage contracts and agreements including vendor selection contract negotiation administration and performance evaluation.
9. Develop and implement performance metrics dashboards and reporting tools to track program outcomes and efficiency.
10. Analyze and recommend changes to rate structures fee schedules or cost-recovery models based on financial data and service demands.
11. Monitor and analyze federal state and local regulations affecting department operations; provide guidance on compliance requirements.
12. Serve as a liaison between the City and external agencies community groups and professional organizations.
13. Assist in personnel management functions including workforce planning position control recruitment support and performance tracking.
14. Design and maintain department databases information management systems and reporting tools for improved data-driven decision-making.
15. Facilitate project coordination across multiple departments ensuring deadlines deliverables and objectives are met.
16. Provide professional-level support in policy development implementation and program evaluation.
17. Prepare high-quality written reports correspondence and presentations for executive leadership City Council and the public.
18. Problem-solve community concerns resident complaints and operational issues coordinating solutions with relevant stakeholders.
19. Organize and maintain records reports and department-specific documentation.
20. Administer and update department webpage content ensuring accurate and timely information.
21. Confer with representatives of other agencies committee groups boards commissions and vendors as required by project assignments.

Additional Department-Specific Responsibilities

The Management Analyst may be assigned to various City departments. While the core job functions remain consistent additional responsibilities may vary based on the needs of the specific department.

Public Utilities Department

A Management Analyst in Public Utilities and Asset & Facilities supports utility rate analysis capital projects asset management and financial planning. Responsibilities may include:

1. Asset & Facilities Management: Utilize computerized maintenance management systems to track asset lifecycles maintenance schedules and costs.
2. Capital Project Support: Assist in budgeting scheduling and contract administration for large-scale Public Utility Public Works and infrastructure projects.
3. Community Outreach & Public Engagement: Develop communication strategies for public information campaigns related to park utility services and infrastructure projects.
4. Contract Administration: Oversee contracts for service providers consultants and regulatory compliance partners ensuring cost-effective service delivery.
5. Emergency Operations and Disaster Preparedness: Develop implement and maintain citywide emergency response and hazard mitigation plans including the Local Hazard Mitigation Plan and Emergency Operations Plan to ensure coordinated disaster preparedness response and recovery efforts in compliance with federal state and local regulations.
6. Facility & Infrastructure Planning: Support forecasting for facility upgrades energy efficiency projects and major repairs to extend asset life.
7. Financial & Rate Analysis: Conduct utility rate studies cost recovery analyses and financial forecasts for infrastructure maintenance and expansion.
8. Grant Administration: Identify apply for and manage grant funding opportunities for capital improvement projects (CIP) environmental sustainability programs and public infrastructure.
9. Regulatory Compliance: Monitor state and federal regulations affecting water wastewater stormwater labor relations energy and environmental programs ensuring compliance with reporting and operational requirements.

Supervisory Responsibility

This position exercises direct supervisory professional para-professional technical and administrative support staff.

Expected Hours of Work/Work Schedule

Monday Thursday 6:30 AM 5:00 PM (4x10 work week) with a 30-minute lunch break. The position must be available to attend evening and weekend meetings as well as respond to emergency situations.

Travel

Regular local travel is expected for this position. Occasional out of town travel for conferences workshops and various training opportunities is likely.

Qualification Guidelines

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education A Bachelors degree in Public Administration Business Administration or a closely related field from an accredited College or University. A Masters Degree is desired.

ExperienceThree years of experiencecomparable to an Administrative Analyst with experience in governmental budgetary project and program analysis.

Condition of Employment

Must possess and maintain a valid California Drivers License and maintain a clean driving record for insurability through the City of San Jacinto. Failure to maintain license/insurability will result in disciplinary procedures including suspension without pay demotion and/or termination without Administrative or Judicial appeal.

Work Authorization/Security Clearance

Must complete post-offer/pre-employment Department of Justice finger printing and background screening. Work authorization as required by the U.S. Citizenship and Immigration Services is mandatory within three business days of hire.

Disaster Service Worker Requirements

Under California Government Code Sections 3100 - 3109 public employees are designated as disaster service workers. The term public employees includes all persons employed by the state or any county city state agency or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.

Pre-Employment

All employment offers are contingent upon successful completion of a pre-employment physical exam a criminal background investigation which includes finger printing and a pre-employment physical and drug/alcohol test.

Working Conditions Mental and Physical Demands

The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

Work Environment

Must possess mobility to work in a standard office setting and use standard office equipment including a computer to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person before groups and over the telephone.

Employees work in an office environment with moderate noise levels controlled temperature conditions and minimal direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Indoor office environment; the employee is frequently required to sit stand walk use hands and fingers and reach with hands and arms. Lifting and carrying up to 40 pounds. Noise and temperatures are moderate and fumes are not generally present.

Physical Demands

This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Positions in this classification occasionally bend stoop kneel reach push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift books and files from shoulder-level and above carry push and pull materials and objects weighing up to 40 pounds.

Visual acuity to perform routine filing of documents is required; and use of a computer keyboard and software. While performing the duties of this job the employee is regularly required to see talk and hear.

Essential Mental Functions

Regularly use of written and oral communication skills read and interpret data analyze and solve problems; observe and interpret situations; interact with City staff. Be able to make quick decisions supervise others problem solve read write and speak publicly. Essential to be able to read organize process and interpret data.

Be able to make quick decisions provide guidance and direction to others problem solve read write and speak publicly. Essential to be able to read organize process and interpret data and be able to add subtract multiply and divide.

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