Administrative Assistant - LifeLink Transition Clinic

Thank you for considering a career at Roper St. Francis Healthcare!

Scheduled Weekly Hours:

Work Shift:

Location:

LifeLink Transition Clinic located at 5133 Rivers Ave. North Charleston SC 29406

Schedule:

Four days a week - six hours each shift - Monday through Thursday. No weekends.

Scheduled hours will vary between the hours of 7:00am to 3:00pm.

Hours per Week:

24

Job Summary:

The Administrative Assistant supports at least one Director and may support other Physician Leaders Directors and/or Managers as requested. This position coordinates multiple calendars/schedules and acts as a liaison between internal and/or external contacts; location may require Board/Conference Room calendar coordination organization and stocking as well as department safety maintenance coordination and ordering of supplies; planning and coordination of travel arrangements; coordination and scheduling of internal and external meetings and events creating agendas and documenting meeting notes/minutes; assisting with expense reporting and balancing credit card statements with receipts; creation of presentations and reports; handling tele/videoconferencing equipment; and handling time and attendance. This position requires contact and interaction with Board Members and Committees as necessary. This role requires the ability to communicate effectively and professionally with all levels of the organization as well as assist in patient compliments/complaints distribution tracking and communicating service recovery.

Minimum Qualifications:

Education: High School diploma or equivalent (GED) required.

Experience: Three years of administrative/secretarial work experience required.

Licensure/Certification: Some positions may require a current South Carolina drivers license.

Primary Source Verification: Not applicable

Knowledge/Skills: Proficient with the latest versions of Microsoft Office Outlook Windows Word Excel PowerPoint. Ability to utilize tele/videoconferencing equipment. Excellent verbal and written communication skills with all levels of the organization. Must possess the ability to organize and handle multiple tasks simultaneously.

Other: Must maintain strict confidentiality of work related information. If SCDL is required must be insurable under the Roper St. Francis Healthcare vehicle insurance plan which will be verified by reviewing licensure and driving record.

Contacts: Requires the ability to work well with individuals including but not limited to: patients customers teammates physicians etc.

Work Demands/Environment:

Frequent sitting. Frequently requires long periods of working at a computer. Intermittent walking standing stooping bending. May require lifting or moving items up to 25 lbs. Frequent use of finger/hand dexterity. Constant communication (talking listening etc.). Must be able to speak clearly. Corrected hearing and vision to normal range. No exposure to blood body fluids or tissue. Possible exposure to infectious materials communicable diseases and/or other conditions common to a healthcare environment. Normal office environment. Requires work under stressful conditions deadlines and/or irregular hours. Ability to read comprehend focus on attention to detail work efficiently and effectively. May be required to travel and/or work out of different facilities/locations.

JOB DUTIES AND RESPONSIBILITIES % OF TIME

1. Supports Director(s) and Physician Leader(s)/Manager(s) as directed by providing administrative support such as answering telephones distributing mail managing calendars; may include Board/Conference Room calendars; coordinating and arranging detailed travel plans and itineraries to include airfare car hotel restaurant for professional conferences or meetings with Roper St. Francis; arranges programs events and conferences including catering and occasionally coordinating speakers; prepares memoranda correspondence PowerPoint presentations for a variety of meetings site and departmental purposes. Provide support for budgeting process check requests report creation/distribution ordering and stocking supplies for department and Board/Conference Room(s) ad hoc and reoccurring team meetings agendas/minutes etc.

50%

2. Assist with workforce issues such as maintaining teammate rosters/departmental files organizing team-based events and special recognition licensure requirements interview coordination/onboarding assistance for new hires maintain/update/disseminate departmental policies etc.

20%

3. Organize/coordinate special projects

20%

4. In patient care areas may assist with patient/customer/physician satisfaction by resolving by resolving straightforward issues. For more complicated matters research/gather background on complaints/issues to assist leadership in resolution and follow-up.

10%

5. Performs other job duties and responsibilities as required.

Roper St. Francis Healthcare is an equal opportunity employer.

As a Roper St. Francis Healthcare teammate youre part of a Misson that matters. We support your well-being personally and professionally. Our benefits are built to grow with you and meet your unique needs every step of the way.

What we offer

• Competitive pay incentives referral bonuses and 403(b) with employer contributions (when eligible)
• Medical dental vision prescription coverage HAS/FSA options life insurance mental health resources and discounts
• Paid time off parental and FMLA leave short- and long-term disability backup care for children and elders
• Tuition assistance professional development and continuing education support

Benefits may vary based on the market and employment status.

Department:

It is our policy to abide by all Federal and State laws as well as the requirements of 41 CFR 60-1.4(a) 60-300.5(a) and 60-741.5(a). Accordingly all applicants will receive consideration for employment without regard to race color national origin religion sex sexual orientation gender identity age genetic information or protected veteran status and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact The Talent Acquisition Team at .