Assistant Director of Alumni Relations
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Job Location:
Fort Worth, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Summary
Plan and manage events specific to the Office of Advancement and Alumni Relations; manage social media accounts; and work with the Director of Alumni Relations to plan and execute alumni programming. Areas of focus will include event planning and promotion alumni engagement social media and targeted alumni programming. The ideal candidate should be an enthusiastic and creative communications and/or event professional with experience in constituent engagement and relationship-building and a desire to connect with and provide amazing experiences for TXWES alumni. This role requires the ability to multitask stay organized and adapt to changes all while having fun and working collaboratively.
Essential Duties And Responsibilities
1. Manage events specific to the Office of Advancement and Alumni Relations. Event planning should include but is not limited to the following tasks. Serve as project manager setting and maintaining timelines priorities and checklists for all events Serve as point of contact to third-party vendors for catering event rentals photographers etc. and internal constituencies including marketing security and IT Research and book event venues Oversee mailing lists invitation process and RSVPs Manage internal and external event promotion including electronic and printed pieces Oversee all aspects of on-site event needs including staffing to ensure that event setup and teardown are done in a timely and organized fashion devising alternative options for unseen circumstances such as inclement weather etc. Collaborate with campus partners when applicable to ensure event tasks are well-defined designated to appropriate personnel and documented Gather quantitative and qualitative data for the event to support continuous quality improvement 2. Work with Marketing & Communications to: Compile and submit complete information for promotional and print materials using their software program and comply with their deadlines. Proactively ensure a consistent University brand is maintained through all promotional materials and on-site at events. Work with outside vendors on the ordering or promotional items. 3. Manage social media content across multiple platforms and develop strategies to enhance alumni engagement. 4. Help create and implement strategic plans to engage alumni through various methods and provide support to the director of alumni relations in the coordination of alumni programs. 5. Assist with Alumni Board management and oversee the alumni scholarship process. Engage individual alumni through personal visits and communication. 6. Manage alumni communications calendar and draft text for event promotions to be used on the University calendar print and e-mail promotions and various online platforms. 7. Utilize the advancement/alumni database to create events track budgets and update alumni information. 8. Establish event follow-up process including but not limited to the following: Analyzing event performance through post-event meetings with internal and external stakeholders surveys and other means necessary Utilizing feedback to continually improve event performance Sending thank you correspondence to attendees hosts volunteers etc. Collaboration with donor relations on post-event stewardship opportunities 9. Supervise office student worker(s) when applicable. 10. Other duties as assigned by the vice president of advancement or the director of alumni relations.
Plan and manage events specific to the Office of Advancement and Alumni Relations; manage social media accounts; and work with the Director of Alumni Relations to plan and execute alumni programming. Areas of focus will include event planning and promotion alumni engagement social media and targeted alumni programming. The ideal candidate should be an enthusiastic and creative communications and/or event professional with experience in constituent engagement and relationship-building and a desire to connect with and provide amazing experiences for TXWES alumni. This role requires the ability to multitask stay organized and adapt to changes all while having fun and working collaboratively.
Essential Duties And Responsibilities
1. Manage events specific to the Office of Advancement and Alumni Relations. Event planning should include but is not limited to the following tasks. Serve as project manager setting and maintaining timelines priorities and checklists for all events Serve as point of contact to third-party vendors for catering event rentals photographers etc. and internal constituencies including marketing security and IT Research and book event venues Oversee mailing lists invitation process and RSVPs Manage internal and external event promotion including electronic and printed pieces Oversee all aspects of on-site event needs including staffing to ensure that event setup and teardown are done in a timely and organized fashion devising alternative options for unseen circumstances such as inclement weather etc. Collaborate with campus partners when applicable to ensure event tasks are well-defined designated to appropriate personnel and documented Gather quantitative and qualitative data for the event to support continuous quality improvement 2. Work with Marketing & Communications to: Compile and submit complete information for promotional and print materials using their software program and comply with their deadlines. Proactively ensure a consistent University brand is maintained through all promotional materials and on-site at events. Work with outside vendors on the ordering or promotional items. 3. Manage social media content across multiple platforms and develop strategies to enhance alumni engagement. 4. Help create and implement strategic plans to engage alumni through various methods and provide support to the director of alumni relations in the coordination of alumni programs. 5. Assist with Alumni Board management and oversee the alumni scholarship process. Engage individual alumni through personal visits and communication. 6. Manage alumni communications calendar and draft text for event promotions to be used on the University calendar print and e-mail promotions and various online platforms. 7. Utilize the advancement/alumni database to create events track budgets and update alumni information. 8. Establish event follow-up process including but not limited to the following: Analyzing event performance through post-event meetings with internal and external stakeholders surveys and other means necessary Utilizing feedback to continually improve event performance Sending thank you correspondence to attendees hosts volunteers etc. Collaboration with donor relations on post-event stewardship opportunities 9. Supervise office student worker(s) when applicable. 10. Other duties as assigned by the vice president of advancement or the director of alumni relations.
Required Experience:
Director
Key Skills
- Crisis Management
- Marketing
- Public Relations
- Fundraising
- Media Relations
- Constant Contact
- Strategic Planning
- Social Media Management
- Team Management
- Public Speaking
- Wordpress
- Writing Skills
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