Special Assistant and Digital Comms Officer Consultant

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The mission of the Global Privacy Office is to enable WFP to protect personal data & respect privacy in line with relevant internationally recognized standards & best practices to foster transparency and trust among stakeholders.

In this context the Special Assistant and Digital Communications Officer play a key role to leveraging the Offices mission strategy and activities by developing tactical narratives messages and content to support this business objective. The consultant will support the Director of the Global Privacy Office in writing editing and developing core communications content needed to effectively operationalize the GPOs strategy and communication plan internally and externally and also in bring more agility and greater support to the office.

This requires an experienced and creative expert with strong multi-media design and marketing skills who can work in a team to enhance internal communication.

ACCOUNTABILITIES/RESPONSIBILITIES:

Under the supervision of the Director of the Global Privacy Office and in close coordination with the Communications Advocacy and Marketing Division (CAM)* the Special Assistant and Digital Communications Officer will be responsible for the following key duties:

• Support the Director in the coordination of cross-cutting issues across the Division:

• Identify all matters requiring the personal attention or decision of the Director; assist in formulating options to address daily matters and ensure appropriate follow-up to achieve the objectives of the GPO.
• Coordinate the drafting and clearance of various documents and management reports on behalf of the Director. When appropriate lead the drafting of background documents talking points briefs and other written outputs for the Director for both external/internal stakeholders and donors.
• Assist the Director in high level events and spot internal and external visibility opportunities for the GPO.
• Support the Director and the whole Office in championing the GPO its vision mission and workplan bridging the gap between field and HQ and acting as liaison between management and field personnel (facilitator role).
• Liaise with other relevant actors in on regular basis to follow up on issues priorities and decisions concerning management.
• Ensure that confidentiality on all subject matters is maintained as required.

• Support maintain and update an appropriate Communications Plan which aligns with the GPO strategy and WFPs corporate communications strategy to maintain and enhance the visibility reputation and understanding of GPO internally and externally at inter-agency level.
• Support the development and maintenance of multi-channel content planning. Research draft and validate content to drive GPOs internal communications supporting all aspects of its cross functional nature. Liaise with the Communications Advocacy and Marketing Division (CAM) to develop complementary planning tools messaging quality standards and measurements to reflect the entire GPO Division.
• Create and edit visibility content for multiple platforms including websites intranet events factsheets presentations videos photos and audio for use across a range of integrated online platforms including Yammer and WFP intranet providing a concise and consistent narrative style across materials ensuring consistency with corporate messages.
• Develop Privacy related key messages for internal and external events aligned to vision strategic objectives and divisional priorities.
• Provide quality control of GPO products and deliverables from a communication and branding perspective.
• Coordinate accurate and timely reporting on communications activities that enables informed decision-making evaluation of objectives and consistency of information presented to stakeholders.
• Analyse media and tools to identify trends and/or issues and propose solutions and ideas to improve the effectiveness of communications activities.

• Other as required. Additional specific writing or content production projects to support implementation of the GPOs Communications Plan may be assigned within the duration of the contract by request.

DELIVERABLES:

Delivery of the initial series of writing & editing assignments includes:

• The Director is supported in her day-to-day work and responsibilities.
• A culture of communication is fostered in the Division.
• Visibility of the GPO is curated across multiple communication mediums.
• The GPO speaks consistently and with one voice to senior leaders.
• Digital productivity tools are embedded more and more in the divisional processes and daily tasks.
• Drafting of Executive Summary of the GPO Strategic Plan

• Delivery of internal communications assets with end-to-end planning and content preparation.
• Writing of an overview information sheet and package of Key Messages for GPO
• Drafting of strategic messages briefs and written communications material for the Office as needed
• Copy-editing support of GPO strategy supporting documents (e.g. Communications & Training Plans)
• Drafting or editing any internal or external-facing communications content including blogposts key messages newsletter presentations or campaign content.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Advanced University Degree in Communications Journalism International Relations Public Relations or other relevant field of study with additional years of related work experience and/or training/courses.

Experience:

• At least 3 years of international relevant and progressively responsible experience in communications and information management.

• Experience producing editorial content and communications products for the United Nations or other International Organization strongly preferred.

• Experience working with International Organizations to shape and edit existing content into clear and compelling prose.

Knowledge & Skills:

• Native level English writing and copyediting skills.
• Knowledge of digital/data project management international development partnerships communications campaigns and advocacy.
• Strong IT foundation understanding the human element of digital change as well as hands-on transformational experience within a complex organization.
• Excellent understanding of developing and managing digital communications channels and public information systems.
• Strong negotiation and communication skills. Well organized and detail oriented.
• Ability to work independently while also functioning as integral part of a team.
• Ability to design clear and compelling information products and find innovative ways to communicate including through new technologies.
• Experience producing professional quality written outputs on a deadline.
• Demonstrated experience drafting and producing reports strategies and policy briefs and key messaging.
• Ability to synthesize complex technical content into compelling and clear narrative.
• input and integrate comments from multiple sources and stakeholders throughout a drafting process.
• strong sense of responsibility confidentiality and accountability.
• excellent knowledge of WFP operations.
• Experience in the effective use and management of Office 365 tools (Teams SharePoint Online Planner Power Automate etc)
• Time management skills with an ability to plan ahead anticipate requirements problems and obstacles and an ability to juggle competing priorities successfully and to work on tight deadlines.
• Detail-oriented with a client-oriented and user-centric approach in solutions

Languages:

Fluency (level C native level) in written and spoken English language is required. Intermediate knowledge (level B) of a second official UN language: Arabic Chinese French Russian Spanish and/or WFPs working language

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).

• Once your profile is completed please apply and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time

• Please contact us at in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.