Program Specialist - Health Department

What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees lives from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment we appreciate employees through great benefits a healthy work life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a our heart and service that bring us together.

We encourage a work life balance:

Working for Salt Lake County is more than just a paycheck. A career with /Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays up to 24 vacation days 12 sick days and one personal day every year. We work in a hybrid environment giving you flexibility to manage working from home and being in the office.

Additional Benefits include:

• Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
• Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees
• Health Savings account with a county contribution up to $1200/year Flexible Spending Account
• 100% county-paid Long-Term Disability and Short-Term Disability option
• Professional Development including professional membership fees paid
• Tuition Reimbursement
• Plus: Onsite medical clinic childcare and gym; hospital insurance pet insurance auto and home insurance and discounts at County facilities.

For Benefits information Click HERE

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JOB SUMMARY

Provides specialized administrative support for bureau programs committees and affiliations. This position supports the Health Department Clinical Services and immunization groups by using MicroSoft Office to compile reports and information tracking expenditures and inventory. This position also interacts with clients over the phone to schedule appointments.

MINIMUM QUALIFICATIONS

One (1) year of general office skills.

Due to the nature of this position the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

A valid Drivers License accepted by the State of Utah is required at the time of hire. A valid Drivers License issued by the State of Utah must be obtained within six (6) months of hire to operate a County vehicle.

It is mandatory that all new hires receive the Tdap (Tetanus Diphtheria and Acellular Pertussis) vaccine before beginning employment or provide a copy of their immunization record prior to starting employment. The immunization record must show the vaccine name and date received.

Upon hire a two-step Tuberculosis skin test will be required. The first will need to be placed prior to starting employment.

ESSENTIAL FUNCTIONS

• Provides specialized administrative and clerical support and assistance for assigned programs.
• Ensures program records and information are maintained and stored per retention schedules and policies.
• Assists in researching developing and preparing materials used for public education presentations and workshops.
• Processes purchase orders maintains inventory and assists with cash handling and deposit preparation as needed.
• Provides general information/assistance regarding department/division services activities locations procedures scheduling timeframes documentation fees or other issues.
• Distributes public health information as requested. Receives distributes and routes incoming and outgoing mail.
• Types and proofreads documents educational handouts and makes appropriate corrections. Records meeting minutes and assists with follow up on committee/board members assignments and activities.
• Enters and collects data and assists in disease report preparation and distribution.
• May maintain webpage information.
• May process and issue certificates and/or permits. Receives monies records transactions and issues receipts; forwards revenues and reconciles transactions according to policy and procedures.

KNOWLEDGE SKILLS AND ABILITIES (KSA)

Knowledge of:

• Business English and mathematics
• Modern office practices and procedures

Skills and Abilities to:

• Produce edit and proofread written documents forms and charts using advanced skills
• Work with computer software related to job specific duties
• Communicate effectively both verbally and in writing
• Produce written documents forms correspondence labels and charts using business English
• Perform multiple tasks act independently and work with minimum supervision
• Understand and follow broad objectives and instructions
• Gather and condense relevant and useful information from a large scope of sources

Work schedule is in the office Monday through Friday 8:00 AM to 5:00 PM with the possiblity of hybrid work after passing probation.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Perform essential physical requirements such as lifting walking sitting kneeling or bending.