Assistant Director of Operations & Engagement

Gainesville, FL - USA

Yearly Salary: $ 55000 - 65000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Classification Title:	AST DIR Strategic Init/Adv
Classification Minimum Requirements:	Masters degree in appropriate area of specialization and two years of appropriate experience or a bachelors degree in appropriate areas of specialization and four years of experience.
Job Description:	Reporting to the Senior Director of Strategic Engagement the Assistant Director of Operations & Engagement will support fundraising initiatives develop reporting systems and coordinate strategic priorities. This strategic and relationship-focused role helps drive the colleges philanthropic success through data-driven projects and high-level engagement opportunities. A core component of this position involves building and maintaining meaningful relationships with internal stakeholders and external advisory boards serving as a key partner in coordinating meetings developing programming and the governance of councils that guide and support the colleges mission. The Assistant Director will also play a critical role in producing analyzing and interpreting fundraising data to inform strategic decisions track progress toward campaign goals and align development efforts across multiple units. Ideal candidates will thrive in a fast-paced environment and are energized by building connections and driving results and will possess strong judgment independent problem-solving abilities as well as a passion for turning data and engagement into impactful advancement outcomes. Internal and External Relations Meet regularly with chairs/directors/administrative representatives regarding unit priorities fundraising best practices and advancement goals. Assist in the planning and implementing training for college unit leadership and appropriate support staff. In partnership with college units manage various councils and advisory boards development engagement and programming. Create board development strategies and support the offices effort to identify recruit and support board members. Ensure excellence consistency and timeliness of council and advisory board processes communications meetings and deliverables. Manage special initiatives using established best practices and ensuring effective communication of progress to college and unit leadership. Manage the Presidents Athletics process for the college. Provide a broad range of support through coordinating logistics and communication for internal and external stakeholders to foster efficiency and collaboration within the CLAS Office of Advancement. Project Management & Reporting Collaborate with reporting and analyst teams in producing and examining data reports related to fundraising and engagement strategies and metrics. Serve as the liaison between CLAS and Prospect Strategy and Research (PSR) to assist in portfolio management and development. Serve as Ascend and AP support for the team and assist with reporting needs as requested by the college leadership. Manage special projects and initiatives as assigned in coordination with the college leadership. Assist with managing the CLAS development office reporting processes to ensure all deadlines are met. Develop plan and drive strategies for major and leadership gifts ensuring that all Top/Next prospects have a documented strategy in place and are being tracked. Take an active role in developing systems and processes to support our organization and increase the impact of philanthropy on the college. Independently identify performance gaps and develop strategies to sustain fundraising efforts recognize fundraising success and drive internal and external constituents on completion of initiative/ project critical assignments. Create implement direct and manage initiatives that enhance and support fundraising efforts with input from college leadership. Administrative Support Provide administrative assistance to members of the Office of Advancement. Assist with managing the Human Resources administrative functions for the CLAS Office of Advancement. Serve as the liaison for UF Advancement Talent Management and UF Human Resources. Coordinate CLAS hiring procedures including job postings management of applicants arrangement of interviews and completing the hiring process. Manage the development of the annual operating budget for the Office of Advancement but is not limited to evaluation of spending trends preparation of analysis of spending trends approval of purchases and regular reports to development fund administrators regarding year-to-date spending and monitor budget regularly. Assist with the gift agreements focusing on tracking the agreement through the submission review and signature process. This position is on-site at our Gainesville Florida campus. Typical office hours are Monday through Friday 8:00 am 5:00 p.m. College of Liberal Arts & Sciences As one of the original and largest colleges at the University of Florida Liberal Arts and Sciences embraces both tradition and forward-thinking and we are always on the move making strides with innovations in teaching and research. Additionally as the college with the most international programs our reach is global. With 43 majors and 44 academic units there is a focus on preparing students for future careers. We actively engage alumni to support students through internship and mentoring opportunities. And with over 122000 alumni worldwide our graduates make a unique contribution to a rapidly changing world. University of Florida At Florida we are feeding communities healing coastlines exploring space curing diseases powering cities building industries and imagining wonders. As the states most comprehensive university UF is a land sea and space grant institution with ties to every Florida county a top academic medical center and much more. The ideas born here gather steam and make tangible impacts. Florida is among the nations leaders in technology transfer turning discoveries into companies products and jobs. Come join uslets see where we can go together. Gainesville Florida Gainesville is a vibrant welcoming city known for its natural beauty rich culture and strong sense of community. As home to the University of Florida and UF Health it is a hub for education healthcare and innovation. With award-winning parks a thriving arts scene and a variety of dining and entertainment options Gainesville offers something for everyone. Ranked the #1 city to move to in Florida by USA Today in 2024 Gainesville combines small-town charm with big-city amenitiesmaking it a great place to live work and thrive. Explore Gainesville in 60 Seconds.
Expected Salary:	The salary is $55000 - $65000 annually commensurate with qualifications and experience. This is a TEAMS position and is eligible for a suite of excellent benefits including: health insurance retirement options and a generous paid leave plan.
Required Qualifications:	Masters degree in appropriate area of specialization and two years of appropriate experience or a bachelors degree in appropriate areas of specialization and four years of experience. A Florida Drivers License is required.
Preferred:	The ideal candidate will possess: One to three years of experience working in development alumni relations sales or related experience. Strong project management and leadership skills; the ability to organize and drive projects with multiple stakeholders to timely completion. The ability to work strategically develop and implement constituency programs and activities along with a talent for motivating volunteers. The ability to communicate clearly and effectively with a wide range of constituencies be self-motivated and work independently. Accuracy attention to detail and a customer service-oriented attitude with competency in problem solving. Exceptional written and verbal communication skills and strong interpersonal abilities. A commitment to and support for workplace inclusion in all its forms; experience in a data-driven environment; excellent organizational abilities; and the capacity to lead influence and inspire others are essential. Proficient in the following areas: Windows operating systems Microsoft Word Excel and Access as well as internet browsers and email platforms. Familiarity with donor databases contact management systems and tracking systems is also highly preferred. The ability and willingness to travel. A valid driver license and good driving record is essential*
Special Instructions to Applicants:	In order to be considered you must upload your cover letter resume and three references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Work visa sponsorship is not available for this position.
Health Assessment Required:	No

Required Experience:

Director

Classification Title:AST DIR Strategic Init/AdvClassification Minimum Requirements:Masters degree in appropriate area of specialization and two years of appropriate experience or a bachelors degree in appropriate areas of specialization and four years of experience.Job Description:Reporting to the S...

Classification Title:	AST DIR Strategic Init/Adv
Classification Minimum Requirements:	Masters degree in appropriate area of specialization and two years of appropriate experience or a bachelors degree in appropriate areas of specialization and four years of experience.
Job Description:	Reporting to the Senior Director of Strategic Engagement the Assistant Director of Operations & Engagement will support fundraising initiatives develop reporting systems and coordinate strategic priorities. This strategic and relationship-focused role helps drive the colleges philanthropic success through data-driven projects and high-level engagement opportunities. A core component of this position involves building and maintaining meaningful relationships with internal stakeholders and external advisory boards serving as a key partner in coordinating meetings developing programming and the governance of councils that guide and support the colleges mission. The Assistant Director will also play a critical role in producing analyzing and interpreting fundraising data to inform strategic decisions track progress toward campaign goals and align development efforts across multiple units. Ideal candidates will thrive in a fast-paced environment and are energized by building connections and driving results and will possess strong judgment independent problem-solving abilities as well as a passion for turning data and engagement into impactful advancement outcomes. Internal and External Relations Meet regularly with chairs/directors/administrative representatives regarding unit priorities fundraising best practices and advancement goals. Assist in the planning and implementing training for college unit leadership and appropriate support staff. In partnership with college units manage various councils and advisory boards development engagement and programming. Create board development strategies and support the offices effort to identify recruit and support board members. Ensure excellence consistency and timeliness of council and advisory board processes communications meetings and deliverables. Manage special initiatives using established best practices and ensuring effective communication of progress to college and unit leadership. Manage the Presidents Athletics process for the college. Provide a broad range of support through coordinating logistics and communication for internal and external stakeholders to foster efficiency and collaboration within the CLAS Office of Advancement. Project Management & Reporting Collaborate with reporting and analyst teams in producing and examining data reports related to fundraising and engagement strategies and metrics. Serve as the liaison between CLAS and Prospect Strategy and Research (PSR) to assist in portfolio management and development. Serve as Ascend and AP support for the team and assist with reporting needs as requested by the college leadership. Manage special projects and initiatives as assigned in coordination with the college leadership. Assist with managing the CLAS development office reporting processes to ensure all deadlines are met. Develop plan and drive strategies for major and leadership gifts ensuring that all Top/Next prospects have a documented strategy in place and are being tracked. Take an active role in developing systems and processes to support our organization and increase the impact of philanthropy on the college. Independently identify performance gaps and develop strategies to sustain fundraising efforts recognize fundraising success and drive internal and external constituents on completion of initiative/ project critical assignments. Create implement direct and manage initiatives that enhance and support fundraising efforts with input from college leadership. Administrative Support Provide administrative assistance to members of the Office of Advancement. Assist with managing the Human Resources administrative functions for the CLAS Office of Advancement. Serve as the liaison for UF Advancement Talent Management and UF Human Resources. Coordinate CLAS hiring procedures including job postings management of applicants arrangement of interviews and completing the hiring process. Manage the development of the annual operating budget for the Office of Advancement but is not limited to evaluation of spending trends preparation of analysis of spending trends approval of purchases and regular reports to development fund administrators regarding year-to-date spending and monitor budget regularly. Assist with the gift agreements focusing on tracking the agreement through the submission review and signature process. This position is on-site at our Gainesville Florida campus. Typical office hours are Monday through Friday 8:00 am 5:00 p.m. College of Liberal Arts & Sciences As one of the original and largest colleges at the University of Florida Liberal Arts and Sciences embraces both tradition and forward-thinking and we are always on the move making strides with innovations in teaching and research. Additionally as the college with the most international programs our reach is global. With 43 majors and 44 academic units there is a focus on preparing students for future careers. We actively engage alumni to support students through internship and mentoring opportunities. And with over 122000 alumni worldwide our graduates make a unique contribution to a rapidly changing world. University of Florida At Florida we are feeding communities healing coastlines exploring space curing diseases powering cities building industries and imagining wonders. As the states most comprehensive university UF is a land sea and space grant institution with ties to every Florida county a top academic medical center and much more. The ideas born here gather steam and make tangible impacts. Florida is among the nations leaders in technology transfer turning discoveries into companies products and jobs. Come join uslets see where we can go together. Gainesville Florida Gainesville is a vibrant welcoming city known for its natural beauty rich culture and strong sense of community. As home to the University of Florida and UF Health it is a hub for education healthcare and innovation. With award-winning parks a thriving arts scene and a variety of dining and entertainment options Gainesville offers something for everyone. Ranked the #1 city to move to in Florida by USA Today in 2024 Gainesville combines small-town charm with big-city amenitiesmaking it a great place to live work and thrive. Explore Gainesville in 60 Seconds.
Expected Salary:	The salary is $55000 - $65000 annually commensurate with qualifications and experience. This is a TEAMS position and is eligible for a suite of excellent benefits including: health insurance retirement options and a generous paid leave plan.
Required Qualifications:	Masters degree in appropriate area of specialization and two years of appropriate experience or a bachelors degree in appropriate areas of specialization and four years of experience. A Florida Drivers License is required.
Preferred:	The ideal candidate will possess: One to three years of experience working in development alumni relations sales or related experience. Strong project management and leadership skills; the ability to organize and drive projects with multiple stakeholders to timely completion. The ability to work strategically develop and implement constituency programs and activities along with a talent for motivating volunteers. The ability to communicate clearly and effectively with a wide range of constituencies be self-motivated and work independently. Accuracy attention to detail and a customer service-oriented attitude with competency in problem solving. Exceptional written and verbal communication skills and strong interpersonal abilities. A commitment to and support for workplace inclusion in all its forms; experience in a data-driven environment; excellent organizational abilities; and the capacity to lead influence and inspire others are essential. Proficient in the following areas: Windows operating systems Microsoft Word Excel and Access as well as internet browsers and email platforms. Familiarity with donor databases contact management systems and tracking systems is also highly preferred. The ability and willingness to travel. A valid driver license and good driving record is essential*
Special Instructions to Applicants:	In order to be considered you must upload your cover letter resume and three references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Work visa sponsorship is not available for this position.
Health Assessment Required:	No