Executive Assistant

Wheatland, WY - USA

Monthly Salary: $ 18 - 25

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Executive Assistant to the COO

About the Role

Were seeking a highly organized and adaptableExecutive Assistantto support our COO. This role goes beyond typical administrative work youll be involved in everything from managing schedules and payroll tasks to overseeing marketing projects coordinating employee/customer gifts and even applying branding to company vehicles.

Above all else this role requiresabsolute discretion and trustworthiness. You will be exposed to sensitive company and personal information daily. If you cannot handle confidential matters with the highest level of integrity this will not be the right position for you.

The ideal candidate thrives in a dynamic environment can shift gears quickly and enjoys taking ownership of a wide variety of tasks.
What Youll Do

Provide daily administrative support: manage calendars correspondence and meetings.
Handle sensitive business and personal matters with discretion and professionalism.
Support payroll functions for employees overseen by the COO.
Manage employee uniforms: track inventory place orders and distribute.
Create and coordinate marketing materials; work with vendors on print projects.
Apply vinyl branding on company vehicles and ensure consistency across the fleet.
Maintain and update portions of the material ordering system.
Plan manage and execute employee and customer gifts.
Assist with errands and special projects as needed.

What Were Looking For

Proven experience as an Executive Assistant or in a multi-faceted support role.
Exceptional organizational and time-management skills.
Ability to
switch seamlessly between different tasks and priorities
without losing focus.
Comfortable balancing both business and personal support responsibilities.
Strong communication and problem-solving abilities.
High integrity and discretion in handling confidential information.
Proficiency with Microsoft Office Suite Google Workspace or similar tools.
A proactive resourceful and hands-on attitude.

What We Believe

Excellence is a Habit
We are what we repeatedly do therefore excellence is not an act but a habit.
Lead Every Day
The best leaders lead every day.
Into the Storm
Face challenges head-on.
Transform through Simplicity
Simple scales complex fails.
Empowering Impactful Solutions
We dont sell on price. We solve real problems that matter.

What You Get

Pay:
$18$25/hour based on experience
PTO & Benefits:
Paid sick time PTO after 90-days AFLAC short-term disability & accident coverage
Development:
Ongoing training and leadership growth
Culture:
A respectful hardworking people-first team

Who Thrives Here
Youll thrive in this role if:

You take pride in doing things right the first time
Youre a hands-on problem solver who stays calm under pressure
You show up on time ready to work and dont cut corners
Youre coachable and always looking to improve
You think like a teamhelping others when they fall behind
You value accuracy efficiency and attention to detail
You enjoy variety in your work and seeing projects through from start to finish

Who This Role Is Not For
Were serious about excellenceand we move fast. This position wont be the right fit if:

Youre looking for a job where you can hide or coast
You cut corners instead of checking your work
You wait to be told what to do instead of taking initiative
You get easily overwhelmed in fast-paced high-output environments
You struggle with showing up consistently or staying focused
You see good enough as acceptable when confidentiality or quality is on the line
You arent interested in learning improving or being coached

About Western
Western Building Supply is on a mission to build people and foster lasting relationships. We manufacture high-quality post-frame components but thats just the by-product of a company built on values leadership and community.

Our Vision:To become the #1 component manufacturer in the post-frame barn industry.

If youre ready to show up early work hard and grow as a leader wed love to hear from you.

We dont just hire rsums we hire people who are ready to lead from day one.

Please email the following to:

A short video (2 minutes or less) in 720 or 1080 introducing yourself and sharing:
Why you want to work at Western
What Excellence is a Habit means to you
Your current rsum or work history
Any relevant experience in executive support operations or related work

Required Experience:

Senior IC

Provide daily administrative support: manage calendars correspondence and meetings.
Handle sensitive business and personal matters with discretion and professionalism.
Support payroll functions for employees overseen by the COO.
Manage employee uniforms: track inventory place orders and distribute.
Create and coordinate marketing materials; work with vendors on print projects.
Apply vinyl branding on company vehicles and ensure consistency across the fleet.
Maintain and update portions of the material ordering system.
Plan manage and execute employee and customer gifts.
Assist with errands and special projects as needed.