Exceptional Student Services (ESS) Section

Phoenix Location

Salary: $49000 - $55000

Grade: 19

Closing Date: 10/01/2025

This position is responsible for providing administrative support to the Director of Finance for the Exceptional Student Services.
Rare in-state travel may be required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Manage incoming calls directing them to the appropriate departments calendar/meeting scheduling organizing travel arrangements and tracking timelines
Assist divisional staff on various projects and initiatives along with constituents daily
Provide administrative support for both the ESS Projects and ESS Program Management teams within the ESS Finance Unit; organization and coordination due to overlapping deadlines for both teams during the summer months
Support the ESS Project team in the Arizona Procurement Portal (APP) with contracts requisitions purchase orders and invoices
Assist the ESS Program Management team in GME by entering history log comments reminders as well as looking up sensitive information
Manage communications & timelines for the ESS Finance team which ensures compliance with requirements under the IDEA grant and Arizona procurement policies
Research interpret and draft policies & procedures for authorizing legislation all program rules and regulations and applicable guidelines
Assist with creating and editing the Finance team ADE web page
Assist with out-of-state travel arrangements for ESS Finance Director and Staff
Prepare all of the documents work with ESS Project Management to register participants make all arrangements for staff and communicate these with staff

Knowledge in:
Computer systems and telephone hardware and software
Time management strategies
Content Management System
Applicants must have experience with administrative support.

Skills in:
Interpersonal skills that promote public and customer relations
Both oral and written communication
Organizing scheduling coordinating and transcribing
Intermediate skills in using Microsoft Outlook Word PowerPoint and Excel.

Ability to:
Evaluate situations and respond quickly and tactfully
Problem-solving
Instill trust and confidence
Develop rapport with a variety of stakeholders
Develop and maintain professional relationships

N/A

Offers are contingent upon successful completion of all background and reference checks required documents and if applicable a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

Affordable medical dental life and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment subject to waiting period. On or shortly after your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling or emailing Requests should be made as early as possible to allow sufficient time to arrange the accommodation.