Personal Assistant ZR_24812_JOB
Personal Assistant ZR_24812_JOB
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36400 - 36400
1 Vacancy
Job Description
This is a remote position.
Schedule:
- Full-time (40 hours per week)
- Monday through Friday 7:30 AM to 4:30 PM Central Standard Time
- One hour lunch break daily (11:00 AM to 12:00 PM)
Client Time zone: Central Standard Time
Client Overview
Join a thriving commodities trading company that operates like a tight-knit family! This dynamic organization of 120 employees specialises in trading lumber dairy and various other products with a team of 66 dedicated traders. The company is renowned for its exceptional culture and significant investment in employee experiences including weekly summer cabin retreats elaborate themed Christmas parties with hotel accommodation and regular office celebrations throughout the year. This is an opportunity to work with a financially stable growth-oriented company that truly values personal relationships and maintains a family-like atmosphere where every team member matters.
Job Description
Step into a unique and rewarding role as an Executive Assistant where you ll serve as the trusted right-hand to a senior executive in a fast-paced culturally rich environment. This position offers the rare opportunity to blend professional business support with personal assistance making a meaningful impact on both work and life management. You ll be working directly with leadership in a company that values direct communication efficiency and personal growth. This role goes far beyond traditional administrative tasks offering diverse responsibilities including event coordination family schedule management and strategic business support that will challenge and develop your skills while providing long-term career growth potential.
Responsibilities
- Manage comprehensive calendar scheduling and coordination for both business and personal commitments
- Coordinate travel arrangements and logistics management
- Handle personal task coordination including family scheduling with spouse and children
- Manage personal logistics such as dry cleaning coordination delivery scheduling and equipment shipping
- Provide daily executive briefings on appointments schedule gaps and priority items
- Facilitate meeting coordination between executive and CEO collaborating with other executive assistants
- Plan and execute company-wide events including summer retreats holiday celebrations and themed parties
- Coordinate event logistics including venue bookings hotel accommodation and entertainment planning
- Serve as professional liaison for various personal and business communications
- Handle diverse ad hoc projects and tasks with flexibility and initiative
Requirements
- Proven experience as Executive Assistant or Personal Assistant supporting US-based executives
- Advanced proficiency in Microsoft Excel and PowerPoint with ability to create professional presentations
- Exceptional communication skills with ability to thrive in direct candid communication environments
- Event planning and coordination experience with attention to detail and creative problem-solving
- Assertive professional personality with ability to handle sensitive personal and business matters
- Strong cultural familiarity with US business practices and professional standards
- Bilingual capabilities (Spanish/English) preferred but not mandatory
- Demonstrated ability to manage both business operations and personal tasks with complete discretion
- Strong organizational skills with ability to prioritize multiple competing demands
Proven experience as Executive Assistant or Personal Assistant supporting US-based executives Advanced proficiency in Microsoft Excel and PowerPoint with ability to create professional presentations Exceptional communication skills with ability to thrive in direct, candid communication environments Event planning and coordination experience with attention to detail and creative problem-solving Assertive, professional personality with ability to handle sensitive personal and business matters Strong cultural familiarity with US business practices and professional standards Bilingual capabilities (Spanish/English) preferred but not mandatory Demonstrated ability to manage both business operations and personal tasks with complete discretion Strong organizational skills with ability to prioritize multiple competing demands
Employment Type
Full Time
