Job Description Summary

Job Description

Job Type: Classified

Job Classification: 5805 - Administrative Assistant Supervisor

Salary Grade: 5

Pay Range

Hiring Range: $19.83 - $23.30 Per Hour

Pay Range: $19.83 - $26.78 Per Hour

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.

• Pay Range is the entire compensation range for the position.
  

The Pima County Health Department has an opening for an Administrative Assistant Supervisor in the Consumer Health and Food Safety Division. This role supervises trains and evaluates office support will also participate in the production activities of the work unit and have authority to alter procedures or work sequences of the work unit.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Supervises and coordinates office support staff determines work priorities for the unit assigns work to ensure timely workflow and participates in production activities of the work unit;

• Evaluates employee performance makes recommendations on hiring termination and related personnel activities and initiates progressive discipline process as necessary;

• Develops and conducts training programs for unit employees;

• Identifies operational problems and develops and implements new or revised procedures;

• Ensures appropriate procedures are followed in a timely manner and within regulatory compliance guidelines;

• Supervises service activities provides requested and specialized information according to established department policy and resolves problems and complaints which cannot be resolved by staff;

• Prepares correspondence and reviews work unit correspondence for accuracy;

• Coordinates unit activity with other departmental sections or divisions and with other county departments or outside agencies;

• Evaluates automated information system applications products and programs for unit use maintains and participates in database input and retrieval and assists information services staff in resolving production difficulties;

• Compiles statistical and operational data and prepares periodic and special reports;

• Establishes filing procedures and supervises maintenance of unit files;

• May participate in unit budget preparation and monitoring.

Minimum Qualifications:

Four (4) years of clerical experience which includes one year performing lead or supervisory duties.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Two years with Pima County in an Administrative Assistant III position.

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):

• Minimum six (6) months of customer service experience.

• Bilingual (English/Spanish).

• Minimum six (6) months experience handling money in a business setting.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be as part of the selection process.

Supplemental Information:

Licenses and Certificates:Valid driver license is required at time of application.ValidAZdriver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.

Special Notice Items:This is classification in the Unclassified-series and is exempt from the Merit System Rules. Some positions require satisfactory completion of a pre-/post-appointment personal background investigation by law enforcement agencies or other local state or federal agencies.The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.