Administrative Officer
Administrative Officer
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary:
The Administrative Officer plays a pivotal role in supporting the operational efficiency of security services for a high-value data center environment. This position ensures compliance record keeping personnel support ongoing training and seamless administrative coordination in a mission-critical facility requiring heightened security protocols.
Responsibilities:
Documentation & Compliance
- Maintain accurate records of incident reports visitor logs shift schedules and audit documents
- Ensure compliance with data center security standards and company policies
Personnel Coordination
- Assist in onboarding and scheduling of security personnel
- Liaise between site supervisors and HR for leave attendance and disciplinary tracking
Communication & Coordination
- Serve as the primary point of contact for administrative inquiries related to security operations
- Manage internal communications between on-site teams and corporate office
Systems & Reporting
- Update and manage security management systems and reporting tools
- Prepare weekly and monthly performance reports and submit to management
Procurement & Inventory
- Track supplies uniforms and security equipment inventory
- Coordinate with vendors for restocking and repairs
Training & Development
- Organize and document required training for security personnel including site-specific procedures and emergency protocols
- Schedule refreshers and compliance retraining based on regulatory updates
- Collaborate with site supervisors to identify skills gaps and recommend internal or external training programs
- Monitor certification renewals (e.g. CPR/First Aid Fire Safety Defensive Tactics
Requirements
- Associate or Bachelors degree in Business Administration Criminal Justice or a related field
- Prior experience in administrative roles within security law enforcement or facility management sectors
- Strong organizational multitasking and communication skills
- Familiarity with incident reporting software and Microsoft Office Suite
- Discretion and professionalism in handling confidential information
Preferred Skills:
- Experience in high-security environments (e.g. government IT financial sectors)
- Knowledge of OSHA and facility safety standards
- CPR/First Aid certification is a plus
Required Experience:
Unclear Seniority
Employment Type
Full-Time
