Senior Specialist, Bid Coordination
Senior Specialist, Bid Coordination
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Title - Senior Specialist Bid Coordination
Reporting to - Manager (Bid Centre of Excellence)
Key stakeholders - Sales Enablement Director Sales Leads Subject-Matter-Experts Solution and Pricing Teams Design Leads
Direct reports - Not applicable
Duties & responsibilities - What this job involves
- The bid coordinator is responsible for managing the end-to-end review organization and compilation of RFPs/RFIs and Bid responses within the necessary timescales
- Review and analyze client tender documents to understand key deliverables required of JLLs cross-functional teams
- Assemble bid/proposal team
- Lead Go/No-Go Kick-off and check-in calls coordinating with specific stakeholders for input and act as the main contact-point for process execution
- Ensure compliance with all RFP requirements and guidelines
- Manage the bid portals for submitted RFPs to submit response and provide regular updates to Bid Managers/Directors on projects success and updates
- Maintain Gantt / workflow charts to map out current projects and expected closure timelines
- Display proactive approach to working with Bid Managers Directors and Business Development Teams
- Manage document storage and version control within the proposal process in order for various teams to have relevant documentation readily available for completion and future reference
- Oversee the final review production sign-off and submission of proposal
- Collaborate with Graphic Design to oversee the production of graphics charts and other visuals to align with the clients requirements and branding
- Liaise with departments such as HR Finance Legal and Compliance for accurate responses and firm policies for submission
- Work with the respective KM teams to ensure relevant and up-to-date documents & collaterals are available and in the correct format and branding
- Work with the Solution & Proposal teams to maintain a record of bids responded and which business we have won/lost
- Compile bid statistics and metrics tracking & reporting such as:
- Time taken to respond
- Resource and other utilization statistics
- Identify improvement areas to close bid response drafts faster
- Review knowledge base and proposal baselines to provide initial draft / response options based on the RFPs requirements
- Capture Proposal teams feedback on completed drafts
Key skills
- 8-10 years of relevant experience in a professional services firm
- Excellent written verbal and interpersonal communications and presentation skills
- Strong project management capabilities in order to plan organize and oversee complex processes from start to finish
- Collaborative with exceptional stakeholder management skills including the ability to communicate directly and clearly while motivating cross-functional teams to meet deadlines
- Strong research and analysis skills proficient in gathering and synthesizing relevant information to support client requests
- Proficiency and confidence with various platforms and online tools such as MS Office suite SharePoint etc.
- Proactive and resourceful able to problem solve for unexpected challenges or questions that arise during the proposal process
- Strategic thinking to align bid teams inputs with client needs and efficiently allocate resources throughout the proposal process enhancing the JLLs competitive position
- High attention to detail ability to conduct final formatting spelling and consistent tone reviews with consistent high-quality deliverables
- Able to work on strict turnaround times
- Able to quickly understand complex processes and create process/data-flow/systems maps (process mapping and documentation)
- Highly organized and able to manage multiple tasks deadlines and competing priorities
Employee specification
- Post-Graduate
- Experience in Bid Management / Support from a reputed firm
- Experience of working in Bid Management in the technology industry and/or for Enterprise-level clients is a plus
- Someone who is organized and resourceful and can effectively project manage the bid process particularly around setting strict deadlines and holding stakeholders accountable
- Has experience in confidently managing competing priorities of stakeholder sitting across regions
- Knowledge/Content Management experience will be a plus
Location:
On-site Gurugram HRScheduled Weekly Hours:
40Job Tags:
JBSIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
Senior IC
Employment Type
Full-Time
